2017-04-10-minutes-public-works-study-session

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Section I Purpose and Intent The purpose of this resolution is to provide a uniform method of purchasing materials, supplies, or equipment and awarding contracts for public works projects in accordance with the statutes cited hereafter. The Kittitas County Board of Commissioners intends for this procedure to be used by all departments and funds of Kittitas County for the purchase of any materials, supplies, equipment and awarding contracts for public works projects to the lowest responsible bidder. Responsible Bidder - As per RCW3204.350, before awarding a public works contract, a bidder must meet the required criteria to be considered and qualified. The bidder must: 1. Have a certificate of registration in compliance with RCAV 18.27 at tune of bid submittal. 2. Have a can ent state unified business identifier number. 3. If applicable, have industrial insurance coverage for employees working in Washington as required in Title 51 RCW, employment security department number as required in Title 50 RCW, and a state excise tax registration number as required in Title 82 RCW. 4. Not be disqualified front bidding on any public works contract under RCW 39.06.010 or 39.12.065(3). The Comity must provide in writing the reasons why a bidder is determined to not be responsible. The bidder may appeal the determination within the time period specified in the bidding documents by presenting additional information to the County. The County must consider the additional information hefore issuing its final determination. If the final determination affirms that the bidder is not responsible, the County may not execute a contract with any other bidder until two business days after the bidder determined to be not responsible has received the final determination. Supplemental Criteria for Detemtining Bidder Responsibility— In addition, the County may adopt relevant supplemental criteria for determining bidder responsibility applicable to a particular project which the bidder must meet. Supplemental criteria for determining bidder responsibility, including the basis for evaluation and the deadline for appealing a determination that a bidder is not responsible, must be provided in the invitation to bid or bidding documents_ A potential bidder may request that the County modify the supplemental criteria if the request is done in a timely maturer before the bid submittal deadline. The County must evaluate the information submitted by the potential bidder and respond before the bid submittal deadline. If the evaluation results in a change of the criteria, the County must issue an addendum to the bidding documents identifying the new criteria. If the bidder fails to supply information requested concerning responsibility within the time and manner specified in the bid documents, the County may base its determination of responsibility upon any available information related to the supplemental criteria or may find the bidder not responsible. Solicitation of Donations - The County will not accept donations of materials or services in return for a commitment to continue or initiate a purchasing relationship.