2016-12-12-minutes-public-works-study-session

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Dept. of Public Works Page 2 to find is the County's obligation associated with the easement. The City of Ellensburg historically has had its intake for city water at this location. That easement was vacated and the water pipe is essentially gone from this location. It appears it leaves our entity to be burdened with entry and maintenance at these structures. Now, the question is what involvement the Flood Control Zone District has in this or if it is considered road maintenance. The other piece is who acquires the approval to perform the work and goes after the HPA. Commissioner Jewell inquired about the need to dredge the channel and cleaning out the rock and why the topic is coming before them now; and when is the last time the channel has been cleaned out. Mark replied that he spoke with the Maintenance Manager, Jim VanDeVenter, and he stated that he doesn't remember when we were in there last. Luke Huck added that the last time it was cleaned out the water master performed the work. Discussion was held. Board Direction: No Direction OTHER BUSINESS: Mark presented the new fees proposal for Public Works. The new proposal is a full cost recovery model. The process used was not an easy task since the Department has more than one fund to manage. The first fund presented is the Airport Fund. The only cost currently for the fund is the card keys for access. The next sheet presented was for the Flood Control Zone District costs. The floodplain management permit currently is $180 and the true cost is around $4,000 and reflects true costs to process. Discussion on the spreadsheets was held. The last sheet discussed was the Road Fund. This includes access permits, franchises, road standards variance, etc. About a handful are new fees. And some there is a base fee and a 100% hourly value plus any hard costs associated with it. Commissioner Jewell had a few suggestions. He recommended that we get full cost recovery on the Shoreline permits. Discussion was held on full cost recovery for certain permits. Commissioner Jewell suggested looking at the 75% scenario for the LOMA(s). He also mentioned the solar panel permitting and raising the cost by about $5.00. Commissioner O'Brien agreed with that recommendation. Commissioner Jewell referred to the last spreadsheet for the Road Fund. He stated that some fees look fine others like the grading permit should be at full cost; haul routes to cost recovery as well; on system county road establishment should be at the top amount considering the amount of work to be done. He inquired about the right of way use special use permit. 411 N. Ruby, Ste. #1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663