2016-08-22-minutes-public-works-study-session

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SECTION 1. CITATIONS, HEADINGS AND DEFINITIONS A. Any citations referencing specific documents refer to the current version at the date of project Agreement and/or any revislons In the future. B. Headings used in this Agreement are for reference purposes only and shall not be considered a substantive part of this A8 reement_ C. Definitions. As used throughout this Agreement, the following terms shall have the meaning set forth below: acquisition project- A project that purchases or receives a donation of fee or less than fee Interests in real property. These irsterests include, but are not limited to, conservation easements, accessltrail easements, Covenants, water rights, leases, and mineral rights. Agreement or ProjectAgreement - The document entitled 'Project Agreement' accepted by all Parties to the present transaction, including without limitation these Standard Terms and Conditions, all attachments, addendums, and amendments, and any intergovernmental agreements or other documents that are Incorporated Into the ProjeetAgreement subjectto any limitations on their effect. applicant - Any party that meets the qualifying standards, including deadlines, for submission of an application soliciting a grant of funds. application - The documents and other materials that an applicant submits to the RCO to support the applicant's request for grant funds; this includes materials required for the 'Application" in the ROM automated project information system, and other documents as noted on the application checklist Including but not limited to legal opinions, maps, plans, evaluation presentations and scripts. C.F.R. - Code of Federal Regulations contractor- An entity that receives a contract from a sponsor. A contract Is a legal Instrument by which a nonfederal entity (sponsor) purchases property or services to carry out the project or program under a Federal award. A contractor Is not the some as the sponsor or subrecipiant A contract is for the purpose of obtaining goods and services for the nonfederal entity's (sponsor's) own use and crew lees a procurement relationship with the contactor (2 C.F.R § 200.23 (2013)). development project -A project that results in the construction of or work resulting in new elements, including but not limited to structures, facilities, andlor materials to enhance outdoor recreation resources. cilrealor - The chief executive officer of the Recreation and Conservation Wee or that person's designem education project- A project that provides information, education, and Outreach programs for the benefit of outdoor resrestionists. education and enforcement project -A projad that provides information, education, and outreach programs; encourages responsible recreational behavior, and may provide law enforcement for the benefit of outdoor recreationists. equipment -Tanglble personal property (including information technology systems) having a useful life of more than one year and a per-unit aequlsltlon cost which equals or exceeds the lesser of the capitalization level established by the sponsor or §5,000 (2 C_F_R_ § 200.33 (2013)). Indirect cost- Costs incurred for a common or joint purpose benefitting more than ona cost objective, and not readily assignable to the cost objectives specifically benefitted, without effort disproportionate to the results achieved (2 G.F.R. § 200.56 (2013)). landowner agreement - An agreement that is required between a sponsor and landowner for projects located on land not owned, or otherwise controlled, by the sponsor. maintenance project - A project that makntalns existing areas and facilities through repairs and upkeep for the benefit of outdoor recreailonists. maintenance and operation project- A project that maintains existing areas and facilities through repairs, upkeep, and routine servicing for the benefit of outdoor recriestionrsts. match or matching share - The portion of the total project cost provided by the sponsor. milestone -An important event with a defined date to track an activity related to implementation of a funded project and monitor significant stages of project accomplishment pass4hrough entity - A non -Federal entity that provides a subaward to a subrecipient to carry out part of a Federal program (2 C. F. R. § 200.74 (2013)). If this Agreement is a federal subaward, the RCO is the pass-through or is acting as the pass-through entity on behalf of another state agency as identified in Section A: Partes to the Agreement period of performance - The time during which the sponsor may incur nese obligations to carry out the work authorized under this this Agreement (2 C.F.R. § 200.77 (2013)). planning project -A project that results in an assessment, inventory, study, plan, project designs, constructions plans and speci6eations or permits. pre -agreement cost - A project cost Incurred before the period of performance. project -An undertaking that is, or may be, funded In whole or in part with funds administered by ROO. project cost -The total aliowable costs incurred under tNs Agreement and all required match share and voluntary committed matching share, including third -party contributions (2 C.F.R. § 200.83 (2013)). RCO - Recreation and Conservation Office - The state office that administers the grant under this Agreement. reirnbureement- RCO's payment of funds from eligible and allowable costs that have already boon paid by the sponsor per the terms of the Agreement. renovation project- A project intended to improve an existing site or structure in order to increase its useful service life beyond original expeditions or functions. This does not include maintenance activities to maintain the facility for Its originally expected useful service life. restoration project- A project that brings a site back to its historic function as part of a natural ecosystem or improves the ecological functionality of a site. RCW - Revised Code of Washington RCO 16-181300 Page 6 of 23