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August 19, 2015 <br />1. Gathers and reports statistical data and other information as required by <br />DOT. <br />2. Reviews third party contracts and purchase requisitions for compliance with <br />this program. <br />3. Works with all departments to set overall annual goals. <br />4. Ensures that bid notices and requests for proposals are available to DBEs in <br />a timely manner. <br />5. Identifies contracts and procurements so that DBE goals are included in <br />solicitations (both race -neutral methods and contract specific goals) and <br />monitors results. <br />6. Analyzes County of Kittitas's progress toward attainment and identifies ways <br />to improve progress. <br />7. Participates in pre-bid meetings. <br />B. Advises the CEOlgoverning body on DBE matters and achievement. <br />9. Chairs the DBE Advisory Committee. <br />10. Determine contractor compliance with good faith efforts. <br />11. Provides DBEs with information and assistance in preparing bids, obtaining <br />bonding and insurance. <br />12. Plans and participates in DBE training seminars. <br />13. Acts as liaison to the Uniform Certification Process. <br />14. Provides outreach to DBEs and community organizations to advise them of <br />opportunities. <br />15. Maintains the agency's updated directory on certified DBEs. <br />Section 26.27 DBE Financial Institutions <br />It is the policy of the County of Kittitas to investigate the full extent of services offered <br />by financial institutions owned and controlled by socially and economically <br />disadvantaged individuals in the community, to make reasonable efforts to use these <br />institutions, and to encourage prime contractors on DOT -assisted contracts to make <br />use of these institutions. <br />An effort to identify DBE financial institutions is included in the goal calculation included <br />in Attachment 5. Similar efforts will be made whenever a new goal is set. <br />Section 26.29 Prompt Payment Mechanisms <br />The County of Kittitas has established, as part of its DBE Program, a contract clause to <br />require prime contractors to pay subcontractors for satisfactory performance of their <br />contracts no later than 30 days from receipt of each payment you make to the prime <br />contractor. <br />We will ensure prompt and full payment of retainage from the prime contractor to the <br />subcontractor within 30 days after the subcontractor's work is satisfactorily completed. <br />We will use the following method to comply with this requirement: <br />Page 6 of 43 <br />