2015-10-26-minutes-public-works-study-session

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Mark Cook From: Anna Lael <a-lael@conservewa.net> Sent: Tuesday, October 13, 2015 3:05 PM i o: Doug D'Hondt; Mark Cook Subject: Ellensburg Water Company at Coleman Creek Mark and Doug, Thanks so much for offering to work with us on the Ellensburg Water Company at Coleman Creek project. This is the project summary statement for our Salmon Recovery Funding Board grant for this project: "The Kittitas County Conservation District proposes to construct a siphon at the intersection of the Ellensburg Water Company (EWC) canal with Coleman Creek east of Ellensburg, WA and replace the EWCs existing upstream diversion with a structure that includes a fish screen and fishway to provide fish passage. This project is one in a series designed to provide safe fish passage in the lower five miles of Coleman, Creek. Projects have already been completed to provide passage into the first two miles, as well as provide fish screens to protect fish from entrainment and gain Trust Water for instrearn flow through irrigation efficiency improvements. This project will improve fish access for Spring Chinook and Mid -Columbia Summer Steelhead." You can look at more detailed project information at https://secure.rco.wa.gov/prism/searcb/ProjectSnLLpshot.aspx?ProiectNumber=l1-1525 if you'd like. This project has been under development since 2008, when we applied for a Salmon Recovery Funding Board grant to complete the designs. That grant was awarded and the design process completed in 2011. Then we began the search for construction funding and it's been a long road. We now have a Salmon Recovery Funding Board grant for $483,313, an Ecology Water Quality Grant for $105,000, an Ecology Integrated Plan grant for $250,000, and BPA funds through Yakima Tributary Access & Habitat Program of $220,000. The Salmon Recovery Funding Board grant has been extend and we are extending it one more time to let us work through this winter. This is the last extension we are allowed and it can't go beyond 4/30/2016. So, the total available funding is $1,059,313 We received bids this week and the apparent low bid is $992,044.80 (engineers estimate was about $965,000). We also have a task order with Anderson Perry for construction assistance in the amount of the $43,995, and estimates costs for the PSE hookup of $15,000. If we add a 10% contingency to the construction bid, that makes our total need $1,150,244. If we keep the contingency at 10%, that makes our shortfall about $90,000. Anything you all could do to help us out with that would be great. This winter is literally our last chance to do this project without starting the fiord search all over again. Thanks so much! Anna Anm alae-[