2016-08-08-minutes-public-works-study-session

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KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUWTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION! DATE August S, 2016 TOPIC DNR iftnument MOU with WSACE ACTION REQUESTED Informational LEAD STAFF: Mark R. Cook RECOMMENDATION: Recover 2017 chip seal road monuments ahead of 2017 chip seal construction. BACKGROUND: Earlier this year, Kittitas County established the Office of County Surveyor. Public Works (PW) discussed the need for roadway monument re-establishment as a key work program element for the County Surveyor. PW business practice for multiple years prior to 2016 was to chip seal roadways without regard of underlying roadway monuments. Washington Department of Natural Resources has recently negotiated a memorandum of understanding (MOU) between the Washington State Association of County Engineers allowing for a process supporting monument preservation following chip seal operations. County Engineer Huck recently attempted to attach the County to the MOU and was informed that the process would have to include 2016 chip seal roads. We recently completed our 2016 chip seal program and will not meet MOU conditions. DISCUSSION: The work program implications are not insignificant. We will now have to recover and raise all road monuments ahead of the 2017 chip seal program. It is possible that DNR might attempt to regulate the County for failure to file notices of monument destruction — as we did not attach to the 2016 MOU_ Our voluntary efforts creating the Office of County Surveyor and our efforts establishing a monument preservation program - in the absence of regulatory enforcement — should buy us some consideration in 2016. We do not anticipate any consideration in 2017. FISCAL IMPACTS: Compliance is estimated at being approximately $50,000 per year for the next ten years. ATTACHMENTS: EXHIBIT I. 2016 WSACE MOU Page 1 of 'I PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT