2016-03-14-minutes-public-works-study-session

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This Scope of Work amends the existing approved Scope and Tasks by date extension, additional tasks, and additional budget. The level of effort is for the facilitation and support of an agreement between Kittitas County (County) and the WSDOT (State). Task 01- Project Management - This task includes project controls Task 02 • Meeting Management - Facilitate meetings, agendas, minutes, conference calls Task 03 - Agreement Coordination - Coordinate & define key agreement items between the County/State. Task 04 - Trade Value/Benefit: Cost Analysis - Coordinate with the County on benefit:cost and trade value of floodplain projects, water rights, existing real estate and/or real estate improvements. Task 05 - Draft MOA - Collaborate with the County to provide information and technical writing services as the owners representative (County) on the development of an Inter -agency MOA. Task 06 — Management Reserve This amendment is anticipated to remain active until December 31, 2016 (16 months), extending the defined service from December 31, 2015. This budget is for time, expenses, and materials to support the County for at least three months assistance estimated at $15,660.00. Exceeding this amount will only occur if Jacobs is requested to prepare an amendment and upon a Notice to Proceed [NTP) from County. Assumptions: • Coordination with the City of Ellensburg will be the primary responsibility of County and/or State. • Jacobs is not responsible for the design of any flood prevention structures. • Jacobs responsibility for the drafting of any Memorandum of Agreement is for the purpose of a starting point and is expected to be completed by the County, State, and their legal staff. Travel time will be up to 2 hours each way for each meeting (estimate is for 2-3 meetings) * Meeting duration will be up to 2 hours for each meeting • A management reserve of 10 hours has been added to this task to be completed at the discretion of the County. • Project Management is estimated at 1 hour per month. • This scope has a December 31, 2016 completion date, however, this estimate reflects intermittent work that will need to be supplemented if additional work is needed in support of the County and State negotiations.