2019-06-10-minutes-public-works-study-session

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Dept. of Public Works Page 2 SELECTION PROCESS AND PROPOSED SCHEDULE: Kittitas County selection will be based on review of submittals in the following manner: 1. The firm's or team's qualifications, experience and ability to perform the work (30 points); 2. Demonstrated experience providing support services to smaller general aviation airports in WA (30 points); 3. Demonstrated experience working with FAA Renton, WA regional office (30 points); 4. Past experience working with Kittitas County staff (20 points); 5. Demonstrated ability to communicate and work effectively with the public, decision makers, staff, policy and review bodies and regulatory agencies (30 points). Anticipated Dates Tasks July 8, 2019 Deadline for SOQ submittals July 19, 2019 Selection of Firms to Interview August 6, 2019 Interviews and Reference Checks August 12, 2019 Selection of firms and prepare contracts August 26, 2019 BOCC Award of Contracts The selection process shall be as follows: • Submittals are reviewed and scored by the Public works selection committee. Selection of firms to interview may be waived if the selection committee decides to award to a single firm based on review of the submittals. • Firms will be selected to interview is the selection committee decides that interviews are required. The specific interview format will be provided to firms in advance of interviews. • The Public Works Director will negotiate a scope of work and fee with the selected consultant. • Providing a scope of work and fee is successfully negotiated, the consultant will be recommended for award to the Board of County Commissioners during a Board business session. The selected consultant will then enter into a standard professional service agreement with Public Works. Kittitas County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises and airport concession disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be evaluated immediately with final selection targeted for mid-August, 2019. Page 2 of 3