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MAIS Software agreement
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2020-03-03 10:00 AM - Commissioners' Agenda
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MAIS Software agreement
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Last modified
3/11/2020 9:39:43 AM
Creation date
3/11/2020 9:39:19 AM
Metadata
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Meeting
Date
3/3/2020
Meeting title
Commissioners' Agenda
Location
Commissioners' Auditorium
Address
205 West 5th Room 109 - Ellensburg
Meeting type
Regular
Meeting document type
Fully Executed Version
Supplemental fields
Alpha Order
j
Item
Request to Approve a Software As A Service Agreement for MAIS eRec for the Kittitas Valley Event Center
Order
10
Placement
Consent Agenda
Row ID
60407
Type
Agreement
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Software Annual Subscription Fee:$9,soo <br />1 week onsite support for go-live or as agreed by MAIS and KVEC (exclusive of travel costs)$1,000 <br />$lo,soo <br />',^'i x rtq II rli'.' \ i't t t 1) | e' I I i i l. I t: tt t: i' ii i rI i 1, ;,, 1, f ,i st!lt 1i:19:;(,] ii | :i I i i!,ty' I ( :! ! :il /; <br />Schedule "A" <br />Fees and Payment Schedule * <br />Purchased Software: As described in Schedule C of this Agreement. <br />* All charges are exclusive of out of pocket expenses for Professional Services performed. Charges for actual and reasonable out-of-pocket expenses <br />including, but not limited to, travel and lodging expenses will be billed monthly as incurred. All pricing is exclusive of applicable sales, use or similar taxes. <br />Customer is responsible for any such taxes that may apply; if Customer is tax exempt, evidence of such tax exemption must be provided. Lapsed payments <br />may lead to denial of access to the Service in accordance with Section 16(b) of the Agreement. <br />PAYMENT TERMS: <br />The Annual Subscription Fee will be invoiced once the software has been instaled for Customer; with evidence of said <br />installation being by the issuance of an lnvoice by MAIS to Customer for the Annual Subscription Fee. The Annual <br />Subscription Fee shall be invoiced thereafter on the annual anniversary date of the initial installation date of the Software <br />Services. Payment for the Annual Subscription Fee shall be due and payable thirty (30) days from date of invoice. <br />Professional Services Fees stated above, and any applicable travel and lodging expenses, will be invoiced as incurred <br />and shall be due and payable thirty (30) days from the date of invoice. <br />ADDTTTONAL PROFESSTONAL SERVTCE(S) FEES <br />Additional Professional Services may be provided on-site or via the telephone. Additional Professional Services work <br />provided via telephone is billed at the rate of one hundred and fifty ($1S01 per hour. Additional Professional Services <br />work performed on-site does not include travel, lodging and per diem expenses. Professional Services performed one <br />year or more after the execution date of this Agreement shall be billed at the then current MAIS Professional Services <br />rates. Help line support and Support Services do not include training or other Professional Services. <br />Customer shall incur a three-hundred dollar ($3001 daily surcharge for any Professional Services provided on weekends <br />or MAIS recognized holidays; plus the corresponding standard Professional Services fees and any applicable travel <br />charges per paragraph 4. <br />Additional Professional Services may include, but are not limited to, the following: software installation, <br />configuration, data validation, system setup, system balancing, interface setup, interface testing, process training, <br />application training and business requirements gathering. <br />RESET OF TERM TO MATCH FISCAL YEAR <br />Customer may request that MAIS match the annual invoicing of the Annual Subscription Fees with Customer's fiscal year. <br />ln order for Customer to elect to match annual invoicing with their fiscal year, Customer must make said request to MAIS <br />in writing and during the lnitial Term of this Agreement. lf such election is made MAIS shall, a) issue a prorated invoice <br />for any Subscription Fees due for the portion of the year remaining in Customer's current fiscal year, b) extend the then <br />Professional Services provided per Schedule "C" of this Agreement Included within Annual Subscription Fee <br />t;t1:cS,;1i:1:Slyt;111til'1li\t)ki.l.\'::{i}r'1,:,,tii4r,t.:tilrl;Li}i,.,i"\tli,rli!cj iir:).t):)',^lihto)L:lil: <br />Confidential and Proprietary - Univerus lnc.Page 14 of 26
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