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008-Jazz in the Valley
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01. January
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2020-01-21 10:00 AM - Commissioners' Agenda
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008-Jazz in the Valley
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Last modified
1/16/2020 1:38:01 PM
Creation date
1/16/2020 1:37:09 PM
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Meeting
Date
1/21/2020
Meeting title
Commissioners' Agenda
Location
Commissioners' Auditorium
Address
205 West 5th Room 109 - Ellensburg
Meeting type
Regular
Meeting document type
Supporting documentation
Supplemental fields
Alpha Order
d
Item
Request to Approve the 2020 Lodging Tax Grant Agreements for Special Events and Projects
Order
4
Placement
Consent Agenda
Row ID
59336
Type
Agreement
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Collaboratior 1.CHAMBER OF COMMERCE:Serves as our sales outiet prior to the festival and <br />helped staff the box office during the festival <br />2.CITY OF ELLENSBURG: <br />-Waves noise ordinance for weekend <br />-Allows our use of the Rotary Pavilion for our main venue and the on-sight building <br />as our Box Office with the Chamber of Commerce also providing staff support <br />during the Festival. <br />-Provides:fencing for the Rotary Pavilion (main venue);no parking signs; <br />handicap signs;hangs our banner across 4th between Main and Pearl streets. <br />3.CWU: <br />-Through a contract arrangement provides:Pianos,Music stands,Platforms,and <br />Cooling fans for the Rotary Pavilion.-We partner to provide music clinics for the <br />County high school students. <br />-We offer yearly scholarships for Jazz students attending CWU. <br />-We offered scholarships to High school students to attend JlV-CWU's summer <br />Jazz camp.Their camp T-shirts allowed them to attend the festivai for free and their <br />families were also allowed to purchase festival tickets a half price. <br />-The camp students performed two a free concerts:Friday late afternoon before <br />the festival officially opened and Saturday morning prior to the festival's afternoon <br />event. <br />4.RODEO BOARD:Provides usage of approximately 750 chairs for the festival <br />5.509 Facilities donated $1000 in-kind services to clean and maintain the Rotary <br />Pavilion during the festival. <br />6.GALLERY ONE &CLYMER MUSEUM: <br />-They serve as music venues during the festival <br />-Provides a tasting of premium Washington State wines on the Sat.afternoon of <br />the festival.This is a major fundraising event for them. <br />7.FARMER'S MARKET:runs extended hours that 'weekend <br />8.COMMIT A PAGE OF OUR BROCHURE to other events happening in EIIensburg <br />that weekend. <br />9.PUBLIC LIBRARY:decorates their lobby with Festival memorabilia.They also <br />have an archive of all our past festivals. <br />10.DONATED:24 Festival Passes to non-profit organizations to aid in their <br />fundraising efforts. <br />11.KVH:-Displays all 22 years of posters in their lobby throughout July.-Was a <br />Major Festival Sponsor that provided a free Sunday concert for the community.We <br />handed out 468 wristbands to anyone that didn't have a festival badge. <br />12.We did promotional concerts at two local establishments:The Gard and <br />Nodding Donkey. <br />13.Outside of the Rotary Pavilion,all of our music venues have been in <br />businesses around the downtown area <br />2500 character linit <br />5|Future Plans <br />Please explain what plans exist to allow this project to become self-sustaining.Include any plans for ticket <br />sales,event sponsors,and other cost-recovery models.
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