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005-KVEC
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01. January
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2020-01-21 10:00 AM - Commissioners' Agenda
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005-KVEC
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Last modified
1/16/2020 1:37:53 PM
Creation date
1/16/2020 1:36:56 PM
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Meeting
Date
1/21/2020
Meeting title
Commissioners' Agenda
Location
Commissioners' Auditorium
Address
205 West 5th Room 109 - Ellensburg
Meeting type
Regular
Meeting document type
Supporting documentation
Supplemental fields
Alpha Order
d
Item
Request to Approve the 2020 Lodging Tax Grant Agreements for Special Events and Projects
Order
4
Placement
Consent Agenda
Row ID
59336
Type
Agreement
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List of Intended Use of Funds <br />time,labor,materials for venue facility preperation, <br />beautification,&cleanup. <br />Equipment rental for event cohesiveness,safety, <br />and thoroughness. <br />2|Projections of Increased Tourism <br />Please provide the following estimates of how any money received will result in increases in the number of people <br />traveling for business or pleasure on a trip: <br />1.Away from their place of residence or business and staying overnight in paid accommodations; <br />2.To a place fifty miles or more away from their place of residence or business for the day or staying overnight; <br />3.or from another country or state outside of their place of residence or business. <br />You must provide the evidence utilized in determining your projections. <br />Response 2.1:1.Away fromtheir place of residence or business and staying overnight in paid accorruodations; <br />Projection Lodging taxfunds will be spent on promotional advertising/marketing sentices & <br />materials ($6,000),design and printing expenses for promotionallmarketing <br />materials to include labor,paper,postage,staff time,and envelopes ($2,500), <br />Operating expenses including dirt,gravel,labor,plywood,safety fencing,nails, <br />spray paint,cones,etc.,($2,500),staff time to promote event,search for sponsors, <br />and prepare for event ($1,500),professional service to reset our bloom pavilion <br />footing to its original state ($1,000),professional service to set up our indoor RC <br />track ($1,000),Contingency ($1500) <br />We project that ChillAxle will bring 3500 people into Kittitas County with <br />approximately 180 staying in overnight accommodations. <br />We hope that people will continue to come from as far away as Canada,Yorba <br />Linda California,Maple Valley,Ephrata,Tacoma,Toppenish,and Monroe. <br />In 2019 our estimated attendance exceeded 2,500 people,and we project that this <br />event will continue to grow next year (2020) <br />We conducted a survey during our 2019 event that was completed by 130 people <br />which was appro×imately 1/20th of the audience and registrants. <br />We will market/promote this event in stages by working with a digital marketing <br />company in order to customize our target audience and expand our reach.We will <br />also be print,radio,print,and direct mailing promotional materials as well as <br />registrations to invite previous registered attendees. <br />We are thoughtfully considering a moonlight run the evening before our Saturday <br />car show. <br />2500 character lirrit
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