Agreement E20-168 - Laserfiche WebLink

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s igned Agreement and each fiscal year thereafter until the Agreement is closed, which Is incorporated by reference and made a part of this Agreement c. Monitoring activities may Include, but are not limited to: i. review of financial and performance reports ii. monitoring and documenting the completion of Agree ment deliverables iii. documentation of phone calls, meetings, e-mails, and correspondence iv. review of reimbursement requests and supporting documentation to ensure allowability and consistency with Attachment 2, and federal requirements v. observation and docurnentation of Agreement-related activities, such as exercises, training, funded events, and equipment demonstrations vi. on-site visits to review equipment records and inventories, to verify source documentation for reimbursement requests and performance reports, and to verify completion of deliverables. d. The Subreciplent is required to meet or exceed the monitoring activities, as outlined above and in 2 CFR Part 200, for any non-federal entity to which the Subreciplent makes a subaward as a pass-through entity under this Agreement e. Compliance will be monitored throughout the performance period to assess risk. Concerns will be addressed through a Corrective Action Plan. 8. LIMITED ENGLISH PROFICIENCY {CIVIL RIGHTS ACT OF 1964 TITLE VI) The Subreclplent must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) prohibition against discrimination on the basis of national origin, which requires that subrecipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. Providing meaningful access for persons with LEP may entail providing language assistance services, including oral interpretation and written translation. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (August 11 , 2000}, requires federal agencies to issue guidance to recipients, assisting such organizations and entities in understanding their language access obligations. DHS published the required reclpieht gu idance In April 2011, DHS Guidance to Federal Financial Assistance Recipients Regarding Title Vi Prohibition against National Origin Discrimination Affecting Limited English Proficient Persons, 76 Fed. Reg. 21755-21768, (April 18, 2011). The Guidance provides helpful information such as how a recipient can determine the extent of its obligation to provide language services; selecting language services; and elements of an effective plan on language assistance for LEP persons. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance at https://www.dhs.gov/guidance-published- he lp-department-supported-orqan lzations -prov,ide-mean 1ngful-access-peopte-llmited and additional resources on http://www.lep.gov. 9. NIMS COMPLIANCE a. The National Incident Management System (NIMS) identifies concepts and principles that answer how to manage emergencies from preparedness to recovery regardless of their cause, size, location, or complexity. NIMS provides a consistent, nationwide approach and vocabulary for multiple agencies or jurisdictions to work together to build, sustain, and deliver the core capabilities needed to achieve a secure and resilient nation. b. Consistent implementation of NIMS provides a solid foundation across jurisdictions and disciplines to ensure effective and integrated preparedness, planning, and response. NIMS empowers the components of the National Preparedness System, a requirement of Presidential Policy Directive 8, to guide activities within the public and private sector and describes the planning, organizational activities, equipping, training and exercising needed to build and sustain the core capabilities In support of the National Preparedness Goal. c. In order to receive FFY 2017 federal preparedness funding, to include HSGP, the Subreclpient will ensure all NIMS objectives have been initiated and/or are in progress toward completion. DHS-FEMA-HSGP-SHSP-ffY17 Page 7 of 34 Kittitas County, E20-168