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event of termination of a subcontract to ensure all data on services provided <br />have been entered into the Substance Use Disorder Prevention and Mental <br />Health Promotion Online Reporting System ("Minerva"); (g) informing service <br />applications and recipients of their right to a grievance in the case of a denial or <br />termination of service and/or failure to act upon a request for services with <br />reasonable promptness; (h) audit requirements in compliance with 0MB 2, Part <br />200 , Subpart F (A-133); (i) authorizing Contractor to conduct an inspection of <br />any and all subcontractor facilities where services are provided ; U) requiring <br />Subcontractor to perform background checks on its employees and <br />independent contractors used to perform the services; (k) representation and <br />warranty that Subcontractor is not has not been debarred or suspended by any <br />state or the federal government; (I) Business Associate Agreement in <br />compliance with the requirements of HIPAA; (m) protection of the Confidential <br />Information and restrictions on the providing and sharing of data; and (n) <br />identifying unallowable uses of federal funds . <br />4 .37 .3 If at any time during the progress of the work HCA determines in its sole <br />judgment that any Subcontractor is incompetent or undesirable, HCA will notify <br />Contractor, and Contractor must take immediate steps to terminate the <br />Subcontractor's involvement in the work. <br />4.37.4 The rejection or approval by the HCA of any Subcontractor or the termination of <br />a Subcontractor will not relieve Contractor of any of its responsibilities under <br />the Agreement, nor be the basis for additional charges to HCA. <br />4.37.5 Contractor shall submit a subcontract monitoring plan to Agreement Manager <br />or designee fifteen (15) days prior of entering into first subcontract during <br />Agreement period for review and HCA approval to include a plan for (a) an <br />annual onsite review of each subcontract providing services monitoring the <br />subcontractor's contractual, fiscal, and programmatic compliance; (b) <br />preparation of written documentation of each on-site visit and delivery of such <br />documentation to HCA; (c) ensuring subcontractors have entered services <br />funded under this Agreement in the Minerva database; and (d) ensuring <br />records of additional monitoring activities in the Contractor's subcontractor file <br />are kept and making them available to HCA upon request , including any audit <br />and any independent documentation. Additionally, in the event of subcontractor <br />termination or closure, the Contractor shall withhold final payment of any <br />subcontract until all required Minerva reporting is complete. <br />4.37.6 The Contractor shall ensure that subcontractors have entered services funded <br />under this contract in Minerva. The Contractor may not require subcontractor to <br />enter duplicate prevention service data that is entered into Minerva into an <br />additional system. The Contractor shall ensure the proper training of staff and <br />designated back-up staff for Minerva data entry to meet report due dates . <br />4 .37 .7 The Contractor shall maintain records of additional monitoring activities in the <br />Contractor's subcontractor file and make them available to HCA upon request <br />Washington State <br />Health Care Authority Page 31 of 90 HCA Contract No. K3924