Cash Handling-Credit Card Procedures

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sufficient to allow separation of duties, there should be regular oversight by another employee. Section 24: Bank Returned (NSF) Checks This policy applies to any check, made payable to the County Treasurer or any other department, which has been returned by a bank. Checks may be returned due to insufficient funds, closed accounts, invalid signatures, stop payments, or any other conditions making the checks invalid. 1) If a check is returned by the bank, the Treasurer's Office will contact the department that originally receipted the funds, and requested a Cash Suspense Receipt from them denoting the BARS number that is to be debited. Once this information is received, the Treasurer's Office will process a "red receipt" (debit) to the department's funds. The Treasurer's Office will also assess the depaitment's fund an NSF Processing Fee in the amount of $5.00. Departments that have legislative or court directed procedures for NSF checks are exempt from the following procedure (such as a District and Superior Court). 2) Departments may elect to require payment of the returned check and applicable fees in the form of cash, money order, or cashier's check. 3) Collection action taken by the department should include any suitable action necessary, such as the revocation of the license or permit, and/or suspension of all further service with the remitter until payment of the original check amount, plus all applicable fees have been received. Each department should adequately document any action taken. 4) A letter should be sent to the remitter in order to notify them of the returned check. The letter should include notice of the applicable NSF fees, required mode of payment, and detailed information on any action taken to revoke the license or permit, and/or to stop service. 5) Departments may elect to maintain a list of parties who have had checks returned by the bank and establish an internal policy for refusing personal checks from any party on the list. 12