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I) An official County receipt for all monetary gifts should be given for face-to-face transactions. <br />2) Deposit all gifts in the County Treasurer's Office in exchange for a receipt. <br />3) Provide the County Treasurer with a memo outlining the factors associated with the receipt of the gift <br />and any associated documentation. <br />Donation: A sum of money given to the County anonymously or in error that cannot be returned. <br />I) County officials, employees, or agents who obtain a donation of money to the County are responsible for <br />receiving, safekeeping, and depositing of those donations. <br />2) A receipt will be written when the donation is deposited with the County Treasurer. <br />Found Property: Non-County money found by a County official, employee, or agent, while performing County <br />duties. <br />l) Any County officer, employee, or agent who finds non-County money while performing County duties, <br />shall immediately turn in the money and a report to the security desk at the courthouse. <br />Customer Deposits: Depositor owned money held in trust by the County to guarantee payments. The money is <br />refundable if not needed. <br />1) The departmental cashier shall exchange an official County receipt for the guaranty deposit. They shall <br />deposit with the County Treasurer in exchange for a guaranty deposit receipt. <br />2) The department maintains the original and file copies of the deposit receipt until the payment guaranty <br />deposit receipt. <br />3) The departments will present the County Treasurer with disbursement instructions for the deposit by <br />memo or department letter, presenting it to the County Treasurer along with a copy of the original <br />guaranty deposit receipt. <br />Section 18: Direct Deposit to the County Treasurer's Account <br />If a department or district within the County collects a large amount of revenue daily, that deposit can be made <br />directly to the County Treasurer's account. The guidelines for completing this process are as follows: <br />l) County Treasurer provides deposit slips to the department or district. <br />2) When a deposit is made, a copy of the bank receipt and a completed Cash Suspense Receipt must be <br />emailed or mailed immediately to the County Treasurer's Office. <br />3) If the Treasurer's Office determines that the receipt and/or Cash Suspense Receipt are incorrect, it will be <br />returned to the department or district with no credit of the deposit made to their fund. <br />ec.tiou 19: Dired Oepo it to rher Ac ount <br />The circumstances under which public funds are deposited directly into an account, other than the account held <br />by the Kittitas County Treasurer, should be minimized and are limited to the following: <br />1) Off-site receipting makes it impractical to drive to the Treasurer's Office or a branch of the Treasurer's bank <br />to make deposits. <br />a. Upon receiving written approval from the Treasurer to waive the daily deposit rule, any deposits <br />made to other accounts for convenience must be remitted weekly to the Treasurer's Office by <br />check or electronic transfer (always accompanied by a Cash Suspense Receipt). <br />2) Upon receiving written approval from the County Commissioners, imprest funds where checking accounts <br />are maintained, such as advanced travel, petty cash, drug funds, etc. <br />3) Trust or restitution funds with banks designated by the Courts. <br />Section 20: "afeguarding Fun(.ls Bcing Tn111 ~port ed <br />I) County funds should be kept safe at all times. Carelessness in the transporting of these funds invites <br />10