Cash Handling-Credit Card Procedures

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AUDITOR-LEGALS PAY TO THE ORDER OF US BANK OF WASHINGTON FOR DEPOSIT ONLY KITTITAS COUNTY TREASURER 12500105 153505473170 When depositing directly into a bank account, other than an account maintained by the Treasurer's Office: KITTITAS COUNTY SOLID WASTE PAY TO THE ORDER OF CASHMERE VALLEY BANK FOR DEPOSIT ONLY 83838383 9393939393939 2) When receipting "over the counter" payments, the following procedures should be observed: a) The depaitments should establish initial control of receipting for "over the counter payments" through the use of cash registers or computer software that provide a receipt numbering system, or pre-numbered multi-copy cash receipt forms. Under no circumstances may unnumbered receipts be used. b) The department cashiers or accounting clerks will account for all pre-numbered receipt forms that are printed for their department. Voided departmental receipts will not be destroyed. Voided receipt forms shall be kept on file in the department. c) All pre-numbered receipt books issued to outside cash handling sites should be logged out, and signed for, by the Elected Official/Department Head or his/her designee. The numerical sequence of receipt books should be kept in the proper order to better account for issued receipts. The following information should be included on all receipts : • Amount of receipt. • Sequential number of receipt. • Date of receipt. • Name of the payee. • Type of funds received (i.e. cash, checks). • Identification of cashier receiving funds. cc.lion 9: Depositing with lhc ounly Treasurer Departments will submit deposits to the County Treasurer's office within 24 hours ofreceipt unless a deposit waiver per RCW 43.09.240 has been signed by the department/district and the Treasurer. Deposit requests are submitted electronically through the CAMAS workflow submission process. Once the deposit form has been uploaded electronically the deposit will be delivered to the Treasurer's office. The Treasurer's office will provide an electronic receipt through CAMAS. All deposits must be delivered to the Treasurer's office by 4:00 p.m. The CAMAS workflow submission procedure is available upon request. Section 10: J>aymcul Received in U1 e Mai l The procedure for processing payments by mail shall be left to the discretion of the Elected Official/Department Head. Any payment processing procedure should include a clear record of monies received, be processed timely, and identify the cashier handling the processing of mail. The following suggested guidelines should be followed: 1) Departments should establish initial control of incoming mail received by implementing the following procedure: 6