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Section 4: Cash Handling Compliance <br />Definition of cash: Cash is defined as coin, paper currency, and all forms of negotiable instruments. Examples of <br />negotiable instruments are personal checks, cashier's checks, bank drafts, traveler's checks, money orders, and <br />credit card charge slips. <br />I) It is the responsibility of each Elected Official/Depai1ment Head to provide training to all employees <br />involved in handling, receipting, reconciling, and depositing money, to insure compliance with the <br />requirements of the Kittitas County Treasurer. <br />2) The Kittitas County Treasurer shall provide any clarification of the Kittitas County Cash Handling <br />Policy and Procedures. <br />3) The Elected Official/Department Head shall allow the Kittitas County Treasurer or his/her authorized <br />deputy to periodically inspect and report on the department's cash handling procedures. <br />4) The Elected Official/Depai1ment Head shall designate a department/division cashier to handle transmittal <br />of funds and deposits to the Kittitas County Treasurer. <br />Section 5: Cash Drawer Management <br />I) In order to establish individual accountability the department shall provide each cash handler a separate <br />locked cash drawer. <br />2) Cash drawers shall be set up in a consistent manner with all bills separated by denomination. Bills <br />$50.00 or larger, and $2.00 bills, should be placed under the drawer. <br />3) Cash handlers must insure that their drawers remain locked except when they are at their cash <br />processing station. <br />4) Cash handlers shall always complete a transaction in its entirety before proceeding to another transaction <br />or offering assistance to another customer. <br />5) When accepting currency, cash handlers shall count each bill by looking at the faces on the currency, <br />not just the denominations on the corners of the bill. <br />Section 6: Setting Up a Cash Drawer <br />Opening Activity/Cash Drawer Setup: <br />When the cashier sets up their drawer, the following guidelines are recommended : <br />1) Buy change from the change fund. When setting up the cash drawer at the beginning of the day, the <br />cashier needs to be sure to sign for any change they "buy" from the department change fund unless the <br />beginning change remains locked in their drawer at all times. <br />2) Arrange coin and currency in a consistent manner. The cash drawer is divided into separate <br />compartments for different denominations. In most instances, the small denominations are located <br />closer to where the cashier positions themselves. The larger denominations are farther away. This setup <br />helps prevent accidental distribution of incorrect denominations. <br />3) Verify the dollar amount of their beginning cash. If their beginning cash should be $100.00, then they <br />need to ensure that this is the amount they have. <br />4) If the department has an alarm system, make sure that it is functional. Set up a schedule for testing <br />regularly. <br />During the cashiers shift, it is recommended that they adhere to the following guidelines: <br />1) When the cash drawer begins to get full and/or they have received several bills, the cashier should <br />paper clip or rubber band excess currency. <br />2) Keep the cash drawer locked except when in use. <br />3) Never leave the cash drawer unattended without locking it first. <br />4) Never let anyone touch the cash drawer, except under direct supervision. <br />4