Cash Handling Policy 10.17.2019 - Laserfiche WebLink

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Section 4:Cash Handling Compliance Definition of cash:Cash is defined as coin,paper currency,and all forms of negotiable instruments.Examples of negotiable instruments are personal checks,cashier's checks,bank drafts,traveler's checks,money orders,and credit card charge slips. 1)It is the responsibility of each Elected Official/Department Head to provide training to all employeesinvolvedinhandling,receipting,reconciling,and depositing money,to insure compliance with the requirements of the Kittitas County Treasurer. 2)The Kittitas County Treasurer shall provide any clarification of the Kittitas County Cash Handling Policy and Procedures. 3)The Elected Official/Department Head shall allow the Kittitas County Treasurer or his/her authorized deputy to periodically inspect and report on the department's cash handling procedures. 4)The Elected Official/Department Head shall designate a department/division cashier to handle transmittal of funds and deposits to the Kittitas County Treasurer. Section 5:Cash Drawer Management I)In order to establish individual accountability the department shall provide each cash handler a separate locked cash drawer. 2)Cash drawers shall be set up in a consistent manner with all bills separated by denomination.Bills $50.00 or larger,and $2.00 bills,should be placed under the drawer. 3)Cash handlers must insure that their drawers remain locked except when they are at their cash processing station. 4)Cash handlers shall always complete a transaction in its entirety before proceeding to another transaction or offering assistance to another customer. 5)When accepting currency,cash handlers shall count each bill by looking at the faces on the currency, not just the denominations on the corners of the bill. Section 6:Setting Up a Cash Drawer Opening Activity/Cash Drawer Setup: When the cashier sets up their drawer,the following guidelines are recommended: l)Buy change from the change fund.When setting up the cash drawer at the beginning of the day,the cashier needs to be sure to sign for any change they "buy"from the department change fund unless the beginning change remains locked in their drawer at all times. 2)Arrange coin and currency in a consistent manner.The cash drawer is divided into separate compartments for different denominations.In most instances,the small denominations are located closer to where the cashier positions themselves.The larger denominations are farther away.This setup helps prevent accidental distribution of incorrect denominations. 3)Verify the dollar amount of their beginning cash.If their beginning cash should be $100.00,then they need to ensure that this is the amount they have. 4)If the department has an alarm system,make sure that it is functional.Set up a schedule for testing regularly. During the cashiers shift,it is recommended that they adhere to the following guidelines: 1)When the cash drawer begins to get full and/or they have received several bills,the cashier should paper clip or rubber band excess currency. 2)Keep the cash drawer locked except when in use. 3)Never leave the cash drawer unattended without locking it first. 4)Never let anyone touch the cash drawer,except under direct supervision. 4