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Forgery The alteration of a documents or instrument with fraudulent intent. <br />Fraud An attempt to obtain funds in other than appropriate and legal names. <br />Guaranty Deposit Money deposited with the County Treasurer's Office and held in trust during a <br />specific period of time.This money is refundable if not needed. <br />Hold The restriction of payment or part or all of the funds in an account. <br />Identification Information piece that guarantees that its holder is truly who he or she claims to <br />be and who is detailed on the information piece. <br />Loss A cash handler obtains physical custody of money,and then,due to negligence, <br />theft,or other reason,cannot deposit that money with the County Treasurer. <br />NSF-Non Sufficient Funds Checks returned by the bank due to insufficient funds,closed accounts,invalid <br />signature,stop payment,or any other condition making the check invalid. <br />Overage Amount by which cash or its equivalent exceeds the proper balance. <br />Over/Short Account Specific account that departments can use to document,when a deposit is over or <br />short. <br />Payee Party whom a check is payable, <br />Payer Party signing the check. <br />Petty Cash A revolving fund for very limited purposes.They provide a given amount of cash <br />on hand,the primary purpose being to provide change.Some petty cash funds are <br />used for small expenditures and reimbursed by voucher. <br />Postdated Check A check dated ahead.It is not payable until the date written on the check.This is <br />not a legal document and should not be accepted. <br />Shortage An unintentional collection error made by the cash handler such as he/she did not <br />obtain physical custody of money or a change making error. <br />Stop Payment Notification that a restriction has been placed on one's ability to cash a particular <br />check.If a check has been lost or stolen,or if payment no longer should be made, <br />a stop payment is initiated by the customer. <br />Transmittal -Cash Suspense The form which is submitted to the County Treasurer for all monies (cash or <br />checks)collected by a department or district. <br />15