Cash Handling Policy 10.17.2019 - Laserfiche WebLink

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opportunity for theft and sends a negative message to the public regarding the safeguarding of their funds. 2)All funds being transported to any location must be concealed in a bank bag and hidden from public view. In addition,departments should provide any employee responsible for the transporting of funds with a large inconspicuous bag for additional security of the bank bag.At no time should a bank bag be carried in open view. 3)Routes and times for transporting of funds should be staggered,when possible,to avoid setting an obvious pattern for would-be offenders. 4)Employees should be aware of other persons along the route at all times and should alter the route when, and if,it should become suspect. 5)If a dangerous situation presents itself,prevention of injury or loss of life should always be given first consideration. Section 21:Safeguardine Funds in un Emergenev In the event an emergency occurs and/or the evacuation of the department or work site is required,all funds must be secured in a locked location.This should take place only after determining the safety of all employees within the department.These precautions shall be the responsibility of the Elected Official/Department Head in their evacuation procedures. Section 22:Robberv These procedures should be familiar to all County cash handlers long before they should be needed.Elected Officials/Department Heads are responsible for making sure their employees are well acquainted with them.The average robbery takes ninety seconds from start to finish,so be prepared to react quickly. Procedures to follow during a robbery: 1)Always assume that there is a weapon,even if you don't see one. 2)Be polite and accommodating.Do not upset or antagonize the robber.The calmer you are,the calmer the robber will remain. 3)Keep talking to the robber.Explain your every movement.Avoid making any quick movements that might alarm the robber. 4)Do exactly as the robber asks. 5)Attempt no heroics.You might put the lives of innocent people in jeopardy when you try to be a hero. 6)Observe the robber,but don't stare.Try to remember distinguishing features of the robber,as part of the subsequent investigation will involve law enforcement asking you to describe the robber. 7)Watch over all evidence left by the robber.Try to remember everything that the robber touches. 8)Listen to the voice,inflections,slang,or names that the robber uses. 9)Do not leave the premises or call the Ellensburg Police Department business line at (509)962-7280 until it is safe to do so. Procedures to follow after the robbery: 1)Close your cash register or drawer,lock the entrance door and notify your immediate supervisor of the robbery. 2)Call the Ellensburg Police Department business line at (509)962-7280 and stay on the line until law enforcement officers arrive. 3)No one except law enforcement officers and your Department officials should be allowed in the premises after the robbery. 4)Protect all areas where the robber may have left fingerprints. Section 23:Reconciliation of Bank Accounts Bank accounts must be reconciled monthly by a person not having the responsibility for preparing and signing checks or deposits,receiving or disbursing cash,billing or other control of accounting records.If staffing is not 11