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A. If Grantee fails to perform its obligations under this Agreement in compliance with state laws, federal laws, and/or the provisions of this Agreement, WSDA reserves the right to recapture all or any portion of funds disbursed under the Agreement. B. When it is discovered that Grantee has received reimbursement for a disallowed expenditure or if WSDA determines that Grantee's records are insufficient to support a conclusion that the expenditure is allowable, WSDA may allow Grantee to repay the amount within 30 days of notification or deduct the amount from a subsequent Request for Reimbursement. 18. AMENDMENT AND CHANGES REQUIRING PRIOR APPROVAL A. The Parties may amend the Agreement by prior mutual consent. No amendments are binding unless in writing and approved by WSDA staff. Some amendments may require prior approval by USDA. B. Amendments include, but not limited to, changes to: the scope or objectives of the Project; contractors or venders; key personnel, including the time that key personnel devote to the Project; budget; special purpose equipment; out-of-country travel; one-time no-cost extension; green house rental; conference registration fees; etc. C. Grantee's request to modify the budget to add allowable costs must be supported by the following documentation in the same format as the budget narrative in Attachment A: 1. A description of and justification for the proposed new costs including an explanation of how the additional cost furthers the objectives of the project. 2. If applicable, a comparison between the current budget and the proposed budget as well as an updated budget narrative of the affected cost categories. D. Key personnel include the Grantee project coordinator as well as other key project contributors. A change occurs when key personnel disengages from the Project for a period of more than 3 months, reduces the time devoted to managing the project by 25% or more or severs his or her connection to the activities in the Agreement. Grantee's request to modify key personnel provisions must be supported by the following documentation: 1. The name of the individual(s) being replaced and the new individual name and contact information. 2. The qualifications (CV or resume) of the new individual(s). 3. The capacity in which the new individual will serve. 4. Written notification from the new individual signifying his/her willingness to serve on the project. 5. The effective date. 6. Changes to the project narrative, budget, or timeline caused by the change in key personnel. E. Regardless of whether there is an associated budget revision, any change to the scope or objective of the project is an amendment to the Agreement. Grantee's request to modify the scope or objective must be in the same format/template used to present this information in Attachment A with the changes identified. The request must include: 1. A description ofthe change include what activities the new work replaces. 2. A revised narrative for the relevant portion of the approved project. 3. The proposed dates of implementation {MM/YYYY-MM/YYYY). 4. An explanation of how the change in scope or objective will affect the project narrative, outcome measures, budget, or time line. 19. RECORD MAINTENANCE A. Grantee shall maintain books, records, documents and other evidence relating to this Agreement and performance ofthe services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct costs of any nature expended in the performance of this Agreement. At no additional cost, these records, including materials generated under the agreement, shall be subject at all reasonable times to inspection, review, or audit by personnel duly authorized by the Agency, the Office of the State Auditor, and federal officials so authorized by law, rule, regulation, or contract. The Grantee shall be responsible for any audit exceptions or disallowed costs incurred by the Grantee or any of its Subcontractors. Kittitas County K2871 Page 6 Specialty Crop Block Grant Program