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of required information. d. Clients will be assisted in accessing DVR services per the DDNDVR MOU. Client services shall not be reimbursed under this Program Agreement when the same services are paid for under the Rehabilitation Act of 1973 by DVR, Public Law 94-142 or any other source of public or private funding. e. Reimbursement of Client Services: A claim for each individual is made on the AWA system by indicating the number of service units delivered to each individual listed and the fee per unit. Units are defined as : (1) An "Hour'' is at least fifty (50) minutes of direct service. Partial hour to the quarter may be recorded. (2) A "Day" is at least four (4) hours of direct service and will only be used in connection with Adult Day Care reimbursement. (3) A "Month" represents a minimum of at least fifty (50) minutes of direct service for CDS reimbursement. f. Program Administration: The County will provide program administration and coordination including such activities as planning, budgeting , contracting, monitoring, evaluation and may bill for administrative costs as identified in Exhibit B. Administrative costs reimbursement will not exceed 7% of the total combined allocation for Consumer Support and Other Consumer Support services unless the Assistant Secretary of DOA approves a request for an exception under chapter 388-850 WAC. Monthly claims for administrative costs will be 1 /12 of the maximum Administration amount identified in Exhibit B, or the lessor of the two. g. The Individual Employment Phases & Billable Activities document defines the individual Client services that DDA reimburses. That document is located on the DSHS DDA County Best Practices Web site at https ://www.dshs.wa.gov/dda/county-best-practices. h. The Community Inclusion Billable Activities document defines the individual Client services DOA reimburses. That document is located on the DSHS DDA County Best Practices Web site at httpsj /www , dshs. wa .gov/dda/county-best-practices . I. Timeliness of and Modification to Billings: All initial invoices with signed documentation must be received by the DOA Region within sixty (60) calendar days following the last day of the month in which the service is provided . Corrected invoices and documentation including re-posted billing information will be accepted throughout the fiscal year as long as they are received within sixty (60) calendar days of the associated fiscal year unless an extension is approved by the DDA Regional Administrator or designee. Payment will not be made on any invoice submitted past sixty (60) calendar days after the Program Agreement fiscal year. j. Recovery of Fees : If the County bills and is paid fees for services that DSHS later finds were (a) not delivered or (b) not delivered in accordance with Program Agreement standards, DSHS shall recover the fees for those services and the County shall fully cooperate during the recovery. k . PASRR Administration: The County may bill for administration costs as identified in Exhibit B. Monthly claims for administration cost will be based on the actual PASRR expenditures multiplied by?%. 9. Intermediate Care Facilities for Intellectual Disabilities (ICF/1D) Agreement. If applicable per 42 Page 14 DSHS Central Contract Services 1769CS County Agreement 5-1-2019