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Travel Policy 1-2 Meals, Coffee, and Refreshment at <br />Meetings <br />From Kittitas County Policy Wiki <br />Jump to: navigation, search Kittitas County Travel Policy <br />(1-2) Meals, Coffee, and Refreshment at Meetings <br />Meal Reimbursement <br />Reimbursement will be allowed for meals at meetings or formal training sessions that are held <br />away from a traveler's regular work place, regardless of travel status and without regard to the <br />three-hour threshold rule. The following conditions must be met: <br />1. County business is being conducted at the meeting or a formal training session is being <br />held; <br />2. The meals are an integral part of the meeting or training session; <br />3. Total reimbursement for the meal, including tip (15% max), may not exceed the per meal <br />limits (see Travel Policy 2-1 Schedule A: Reimbursement Rates). <br />Coffee and Light Refreshment Reimbursement <br />Reimbursement of coffee and light refreshments will be allowed at agency-sponsored meetings <br />or formal training sessions with the advance permission of the Fiscal Office with the refreshment <br />request form. <br />The following conditions must be met before reimbursement of coffee and light refreshments <br />will be allowed: <br />1. County business is being conducted at the meeting or a formal training session is being <br />held; <br />2. The coffee and/or light refreshments are an integral part of the meeting or formal training <br />session; <br />3. The facility providing refreshments should send the bill directly to the County; <br />4. If the coordinator of the meeting or training session pays for the refreshments, a receipt <br />for the actual cost is required for reimbursement; <br />5. The coordinator must have prior approval from the supervisor for payment of <br />refreshments. <br />Please note this rule is not intended for use with the normal daily business of employees. It is to <br />be used for special situations or occasions only.