K2871 Kittitas County Agreement - Laserfiche WebLink

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25 USDA, Agricultural Marketing Service 1400 Independence Avenue, SW Room 4543–South Building Stop 0264 Washington, DC 20250-0264 15.0 RECORD RETENTION The recipient must retain all records relating to the grant for a period of three years after the final SF-425 is received by AMS or until final resolution of any audit finding or litigation. See 2 CFR § 200.333 for exceptions and qualifications to the retention requirement and period for other types of grant-related records, including property records. In accordance with Executive Order 13642 Making Open and Machine Readable the New Default for Government Information, the recipient should, whenever practicable, collect, transmit, and store grant-related information in electronic formats rather than paper. 16.0 ACCESS TO RECORDS As described in 2 CFR § 200.336, AMS, Inspectors General, the Comptroller General of the United States, and the pass-through entity, or any of their authorized representatives, shall have the right of access to any pertinent documents, papers, or records of recipients and subrecipients which that are pertinent to the award, in order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access to the recipient’s and subrecipient’s personnel for interview and discussion related to such documents. 17.0 REMEDIES FOR NONCOMPLIANCE AMS may take one or more of the following remedies for a recipient’s failure to comply with the award General Terms and Conditions, including reporting requirements, depending on the severity and duration of the noncompliance, according to applicable statutes, regulations, and policies. In addition to the options listed below, AMS may take other remedies that are legally available, including initiating suspension or debarment under 2 CFR § 180. The recipient may be given an opportunity to correct the deficiencies before AMS takes enforcement action; however, AMS may take proactive steps to protect the Federal government’s interests, including placing special conditions on awards in accordance with 2 CFR § 200.338 such as requiring more frequent reporting or requiring the recipient to obtain technical or management assistance. 17.1 Disallow Costs AMS may disallow (deny use of funds) for all or part of the cost of the activity or action not in compliance. 17.2 Withdrawal of Authorized Personnel Approval AMS may withdraw its approval of the Authorized Representative and/or other project representatives if the Agency concludes that they are no longer qualified or competent to perform their duties. If this occurs, AMS may request that the recipient designate new Authorized Representative or other key personnel. The decision to impose special conditions by withdrawing approval of the Recipient Authorized Representative or other key personnel, or otherwise is discretionary on the part of AMS and not subject to appeal. 17.3 Withholding of Payments AMS may temporarily withhold cash payments pending correction of the deficiency by the recipient, in accordance with 2 CFR § 200.205. This decision is discretionary on the part of AMS and not subject to appeal.