K2871 Kittitas County Agreement - Laserfiche WebLink

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7 Reimbursements – Reimbursements are transfers of Federal funds to recipients, after the recipient pays out funds for approved project activities. 4.2 How to Request Payments AMS grant recipients are required to request payments electronically through the ezFedGrants system. Recipients not already enrolled must register in the system to request payments. Instructions for requesting a payment can be found in the ezFedGrants system. AMS Grant Program Worksheet If required by the grant agreement, an AMS Grant Programs Worksheet must be attached in ezFedGrants when submitting a payment. The AMS-33 Grant Agreement Award Face Sheet provisions section will indicate if it is required to submit an AMS Grant Program Worksheet. Receipt of Request by AMS AMS will confirm receipt of the payment request, review the request, and communicate with the appropriate recipient representatives. Upon approval, payments will be made via EFT to the bank account specified by the recipient in SAM.gov. If the bank information is incorrect or changes at any time during the grant period, it is the recipient’s responsibility to update their SAM.gov information and notify AMS to ensure proper and timely deposit of funds. 4.3 Payment Source Documentation and Other Requirements Recipients must collect and maintain source documentation associated with costs incurred as a result of the Federal award and make it available to AMS upon request. Source documentation includes, but is not limited to receipts, canceled checks, paid bills, payrolls, time and attendance records, contracts, invoices, and subaward documents. If recipients pay a portion of the total amount indicated on the source document, it must appropriately identify the specific expenses and total amount charged to the grant. 4.4 Timely Drawdown and Use of Grant Funds AMS may reduce grant agreement funds without further cause if the recipient does not drawdown funds within the first year of the grant period, and at reasonable intervals thereafter. 5.0 INTEREST EARNED AND ADVANCES OF GRANTS FUNDS In accordance with 2 CFR § 200.305 (b)(9), the recipient may retain interest earned on Federal payments deposited in interest- bearing accounts up to $500 per year for administrative expenses. Any additional interest earned must be remitted annually to the Federal PMS, which handles payments to the Treasury. The recipient must remit the interest electronically using either an ACH network or a Fedwire Funds Service payment. Remittances must include pertinent information about the payee and nature of payment in the memo area (often referred to as “addenda records” by Financial Institutions) which will assist in the timely posting of interest earned on Federal funds. Since the payment does not originate from PMS, the recipient must include pertinent AMS information. Submit the remittance using one of the following example formats: ACH Return Example: Routing Number: 051036706 Account Number: 303000 Bank Name and Location: Credit Gateway—ACH Receiver St. Paul, MN Fedwire Returns Example: (Please note that the organization initiating payment is likely to incur a charge from your Financial Institution for this type of payment) Routing Number: 021030004 Account Number: 75010501