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<br /> 2 <br /> <br />Effective Date: August 2019 <br /> <br />TABLE OF CONTENTS <br />1.0 OVERVIEW OF GENERAL TERMS AND CONDITIONS ......................................................................................................................... 3 <br />1.1 Common Terms and Acronyms ...................................................................................................................................................................... 3 <br />1.2 Order of Precedence ....................................................................................................................................................................................... 4 <br />1.3 Definitions ....................................................................................................................................................................................................... 4 <br />2.0 FINANCIAL MANAGEMENT.............................................................................................................................................................. 5 <br />2.1 Audit Requirements......................................................................................................................................................................................... 5 <br />2.2 Cost Sharing or Matching ................................................................................................................................................................................ 6 <br />3.0 SUBRECIPIENT MONITORING & MANAGEMENT .............................................................................................................................. 6 <br />4.0 PAYMENTS ...................................................................................................................................................................................... 6 <br />4.1 Types of Payments........................................................................................................................................................................................... 6 <br />4.2 How to Request Payments ............................................................................................................................................................................. 7 <br />4.3 Payment Source Documentation and Other Requirements ............................................................................................................................ 7 <br />4.4 Timely Drawdown and Use of Grant Funds ..................................................................................................................................................... 7 <br />5.0 INTEREST EARNED AND ADVANCES OF GRANTS FUNDS .................................................................................................................. 7 <br />6.0 PROGRAM INCOME......................................................................................................................................................................... 8 <br />7.0 PROCUREMENTS ............................................................................................................................................................................. 8 <br />8.0 ALLOWABLE COST AND ACTIVITIES ................................................................................................................................................. 8 <br />8.1 Indirect Costs ................................................................................................................................................................................................... 8 <br />8.2 Allowable and Unallowable Costs and Activities ............................................................................................................................................. 9 <br />9.0 CHANGES REQUIRING PRIOR WRITTEN APPROVAL ....................................................................................................................... 17 <br />9.1 Change in Key Personnel/Time Devoted to the Project ................................................................................................................................. 18 <br />9.2 Change in Scope or Objectives ..................................................................................................................................................................... 18 <br />9.3 One-Time Extension ...................................................................................................................................................................................... 18 <br />9.4 Budget Change............................................................................................................................................................................................... 19 <br />9.5 Pre-Award Costs ............................................................................................................................................................................................ 19 <br />9.6 Contracting or Subawarding for Activities Central to the Award’s Purpose(s) .............................................................................................. 19 <br />9.7 Specific Allowable Costs Prior Approvals ....................................................................................................................................................... 19 <br />9.8 Changes to Recipient Name or Address ........................................................................................................................................................ 20 <br />9.9 Cost Share or Match – Changes in the Amount ............................................................................................................................................. 20 <br />10.0 PERFORMANCE AND FINANCIAL REPORTS .................................................................................................................................. 20 <br />10.1 Interim Performance and Financial Reports ................................................................................................................................................ 21 <br />10.2 Final Performance and Financial Reports .................................................................................................................................................... 21 <br />10.3 Review of Performance and Financial Reports ............................................................................................................................................ 21 <br />10.4 Public Access to Performance Reports and Information on Report Content .............................................................................................. 21 <br />10.5 Disparaging Language and Protected PII ..................................................................................................................................................... 21 <br />10.6 Overdue Reports .......................................................................................................................................................................................... 21 <br />11.0 ACKNOWLEDGEMENT OF SUPPORT ............................................................................................................................................ 21 <br />12.0 PROPERTY MANAGEMENT .......................................................................................................................................................... 22 <br />12.1 Disposition of Equipment and Supplies ....................................................................................................................................................... 22 <br />13.0 ADMINISTRATIVE AND NATIONAL POLICY REQUIREMENTS......................................................................................................... 23 <br />14.0 CLOSEOUT ................................................................................................................................................................................... 24 <br />14.1 Closeout Checklist ........................................................................................................................................................................................ 24 <br />14.2 Unused and Returned Funds ....................................................................................................................................................................... 24 <br />15.0 RECORD RETENTION ................................................................................................................................................................... 25 <br />16.0 ACCESS TO RECORDS ................................................................................................................................................................... 25 <br />17.0 REMEDIES FOR NONCOMPLIANCE ............................................................................................................................................... 25 <br />17.1 Disallow Costs .............................................................................................................................................................................................. 25 <br />17.2 Withdrawal of Authorized Personnel Approval ........................................................................................................................................... 25 <br />17.3 Withholding of Payments ............................................................................................................................................................................ 25 <br />17.4 Withholding of Support ............................................................................................................................................................................... 26