Contract E20-014 - Laserfiche WebLink

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• SEGO Public Education Policy (PDF) • SEGO Statewide Services Support Policy (PDF) • SEGO Salaries and Benefits Summary (PDF) E. Reimbursement Requests and Reporting Requirements: Not more often than monthly, the COUNTY shall submit invoice vouchers (Form A-19) to the DEPARTMENT requesting reimbursement for expenses . The COUNTY agrees to use forms and/or systems provided by the DEPARTMENT for necessary reports. In addition to any reports as may be required elsewhere in this contract , the COUNTY shall prepare and submit the following reports to the DEPARTMENT's Key Personnel: Financial Reports . Monthly Expense Reports Local Travel Policy/Procedures #/Copies 1 1 Completion Date No later than the last day following the end of the month 30 days after signatures on this contract and then annually. 3rd Quarter Review 1 March 31, of each year Time Audit Report 1 January 31, of each year Training Certification(s) 1 June 30, of each year Final Reimbursement Request 1 July 31, 2020 All contract work must not start prior to July 1, 2019 and must be delivered , installed/completed and accepted by June 30, 2020; although certain reports may be submitted by July 31, 2020 as described above. Final billing not received by July 31, 2020, may not be processed . F. Attendance Obligations: The COUNTY agrees to send the designated 911 personnel to the following events: • Advisory Committee Meetings : The COUNTY agrees to send the 911 County Coordinator or · designee to as many of the Advisory Committee meetings as possible each year, but no less than half of the scheduled Advisory Committee meetings per contract year ; and • Coordinator Forums: The COUNTY agrees to send the 911 County Coordinator or designee and additional appropriate 911 representatives to the October-Fall, March-Spring and to the June-Summer Forum/Conference of each contract year; and • Public Education Training: The COUNTY agrees to send the 911 Public Education Coordinator or appropriate 911 representative to attend the Public Education Forum or a public education class per contract year; and • Trai ning Coordinator: The COUNTY agrees to send the 911 Training Coordinator, or appropriate 911 representative to attend the Training Forum or a training class per contract year, in accordance with the Statement of Work (Attachment C). G. Reallocation of Funds: The COUNTY is allowed to reallocate funds within the coordinator professional development and basic service operating categories as needed . Budget categories are as specified or defined on the budget sheet of the contract. Any changes to budget categories other than in compliance with this paragraph will not be reimbursed. H. Compliance with Law: The COUNTY will comply with all state and federal laws applicable to counties. VIII. CONDITIONED UPON COUNTY'S FULFILLMENT OF ITS OBLIGATIONS ABOVE THE DEPARTMENT AGREES TO THE FOLLOWING: A. Within thirty (30) days of receipt and approval of signed, dated invoice vouchers (state form A-19), satisfactory completion of tasks, and documentation of costs , reimburse the COUNTY up to the maximum of $291,080, or actual cost, whichever is lower, pursuant to the schedule set out in the SEGO Contract Reimbursement Schedule (Attachment D) and as authorized by this Contract and WAC 118-66 . B. If a question arises about the requested reimbursement, the COUNTY will be notified via e-mail and/or telephone call and will have five (5) working days to provide the requested information. If information satisfactory to the DEPARTMENT has not been provided within that time, the expense in SECO COUNTY BSO Contract Page 5 of 17 KITTITAS COUNTY, E20-014