Res-2019-115 Interlocal - Laserfiche WebLink

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contract at the time the DISTRICT seeks reimbursement from the COUNTY. No payments in advance of or in anticipation of goods or services to be provided under this agreement shall be made by the COUNTY. The DISTRICT must fully comply with BILLING PROCEDURES to be eligible for reimbursement. BILLING PROCEDURES The DISTRICT shall submit monthly invoices in the form and manner identified by the Conservation Commission to the County's VSP Contract Manager: Judy Pless, Budget & Finance Manager Kittitas County Auditor 205 W 5th AVE Suite 105 Ellensburg WA 98926 Invoices for payment shall be submitted monthly. An invoice shall be submitted regardless of whether work has been performed on the project, this is considered a "No Activity" Invoice. A time summary for staff costs, including compensation or billing rates, shall be attached. Individual time records will be kept available at the DISTRICT for review, in accordance with the Secretary of State's document retention schedule of the Secretary of State archives. A copy of any contractor invoices, or other receipts will be attached to the billing. Payment to the DISTRICT for approved and completed work will be made by the COUNTY monthly upon receipt of the invoice for reimbursement. Final Request for Payment: The DISTRICT must submit final requests for compensation during the current fiscal year no later than July 10th after the end of the current fiscal year. Failure to comply with this timeline may result in denial of any such claim. ELIGIBLE COSTS Eligible costs are limited to those listed below: • Salaries and benefits, indirect of salaries and benefits. • Travel, including mileage and per diem for program staff, consistent with state law. Travel and expenses paid directly to work group participants is not allowed. • Meeting rooms and light refreshments for working meetings. Light refreshments are defined as: an edible item that may be served between meals, for example, doughnuts, sweet rolls, and pieces of fruit or cheese. A list of meeting attendees and an agenda are also required. • Facilitation, reports, studies, research and document preparation, which may be accomplished through either staff efforts or qualified contractors. Contractor services shall conform to ordinary billing rates and overhead multipliers for the type and location of the services. • Copy and printing costs. · • Equipment. The DISTRICT agrees and understands that pre-approval by the Conservation Commission is required for equipment purchases. All equipment should be directly related to the activities of the watershed group and the implementation of the VSP. Equipment may include, but is not limited to, computers, data base software, and GIS software . COS~SHAREPROGRAMS Both the COUNTY and DISTRICT agree and understand if a cost-share program is offered as part of VSP implementation , in order achieve the goals and objectives of the county work VSP Agreement Between the KITTITAS COUNTY CONSERVATION DISTRICT and KITTITAS COUNTY -Page 3 of 15