Laserfiche WebLink
<br />VSP 2019-21 Biennium Contract Between the WSCC and County - Page 19 of 20 <br />2019-21 Biennium Voluntary Stewardship Program <br />COMMISSION and COUNTY Agreement <br /> <br />APPENDIX C – BILLING PROCEDURE <br /> <br />The COUNTY shall submit monthly invoices in the form and manner identified by the COMMISSION <br />to the Commission’s VSP Contract Manager: <br /> <br />Karla Heinitz <br />VSP Contract Manager <br />Washington State Conservation Commission <br />P.O. Box 47721 <br />Olympia, WA 98504 <br /> <br />Send invoices to: sccgrants@sccgrants.wa.gov <br /> <br />For billing questions, contact: kheinitz@scc.wa.gov; phone: 360-407-6212 <br /> <br />Invoices for payment shall be submitted monthly. An invoice shall be submitted regardless of <br />whether work has been performed on the project, this is considered a “No Activity” Invoice. <br />Quarterly billings are not allowed and will not be accepted. A time summary for staff costs, <br />including compensation or billing rates, shall be attached. Individual time records will be kept <br />available at the COUNTY for review, in accordance with the Secretary of State’s document retention <br />schedule of the Secretary of State archives. A copy of any contractor invoices, or other receipts will <br />be attached to the billing. <br /> <br />Payment to the COUNTY for approved and completed work will be made by account transfer by <br />the COMMISSION monthly upon receipt of the invoice for reimbursement. A Statewide Vendor <br />Number for payments needs to be sent to the VSP Contract Manager before the first <br />reimbursement request to assure payments are deposited to the correct account. <br /> <br />If payment is to be made directly to a lead entity (i.e. conservation district) the COMMISSION needs <br />to be notified of the entity’s Statewide Vendor Number for payments. If a county chooses to <br />delegate tasks to a lead entity for VSP, a copy of the sub-contract must be sent to the Commission’s <br />VSP Contract Manager as stated in Section 4.0 Assignment. <br /> <br />Payment will be made to the person identified at the COUNTY in APPENDIX D – RESPONSIBLE <br />INDIVIDUALS unless the COUNTY shall identify and provide contact information to the <br />COMMISSION to the person listed in APPENDIX C - BILLING PROCEDURE herein. <br /> <br />Final Request for Payment: The COUNTY must submit final requests for compensation during the <br />current fiscal year no later than July 10th after the end of the current fiscal year. Failure to comply <br />with this timeline may result in denial of any such claim.