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PSA Chamber-2019-approved
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2019-05-21 10:00 AM - Commissioners' Agenda
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PSA Chamber-2019-approved
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Last modified
5/16/2019 1:15:36 PM
Creation date
5/16/2019 1:15:20 PM
Metadata
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Meeting
Date
5/21/2019
Meeting title
Commissioners' Agenda
Location
Commissioners' Auditorium
Address
205 West 5th Room 109 - Ellensburg
Meeting type
Regular
Meeting document type
Supporting documentation
Supplemental fields
Alpha Order
s
Item
Request to Approve an Amendment to the Professional Services Agreement LT-2019-01-PSA-Chamber of Commerce (PSA with the Chamber)
Order
19
Placement
Consent Agenda
Row ID
53839
Type
Agreement
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ACTIVITY NUMBER PROJECTED NUMBER PROJECTED <br />2019 2020 <br />In Person Contacts <br />7000 (just VIC)7350 (just VIC) <br />Physical location and days/hours and <br />when/wherecontacts are to take place: <br />Ellensburavisitor Center and Cle Elum Visitor Center.The locations will be open year round <br />six (6)days a week Monday-Friday 9a-Sp and Saturday's 10a4p.May thru September seven <br />(7)days a week Monday-Friday 9a-Sp and Weekends 10a4p. <br />Staffine of 4 P/T reception personnel for the front counter and additionally 1 P/T events <br />coordinator to help festival events throughout the year and calendar updates etc.I Fif <br />Tourism Director that supervises and manages the VIC,Festival and Events,Marketing. <br />Collateral,Website and Partner interaction. <br />Lodging Tax Partners <br />E-mail or Phone Contacts 9,000 9,450 <br />E-mail address and Phone #;anticipated <br />schedule when phone contacts will be made: <br />Currently the chamber of commerce has a database of 9000 email addresses that have been acquired <br />through festivals and event.We also have agreements with periodicals to receive leads of people who <br />are interested in the Kittitas County and will soon launch a monthly digital tourism newsletter.(Please <br />also see the above description for staffing and supervision. <br />Brochures Produced/Printed 50,000 55,000 <br />The Tourism Department produces approximately 60,000 visitor guides each year that feature activities <br />available including festivals and events,retail,lodging listings and other community information that <br />most travelers will base their trips upon.This is done in partnership for the distribution of said guides. <br />Brochures Distributed/Mailed <br />8,500 8,925 <br />Distribution method: <br />Under the contract of services,1 part time person is supervised for the purpose of distribution of local <br />brochures (festival and events)and Visitor information (visitor guides,maps)throughout 27 locations <br />in the Kittitas County.We also respond to a wide variety of inquiries on topics such as relocation, <br />intent to travel,wedding parties,conferences,meetings and other business requests.We have had 983 <br />lead requests that have mailed in 20 18. <br />Unavailable Unavaila ble
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