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• Unallowable Costs -certain costs specifically unallowable under the general and special <br />award conditions or agency instructions. These costs are defined by the Uniform Grant <br />Guidance. <br />INDIRECT FUNCTIONS <br />At KCPHD , the indirect functions are those administrative tasks completed and the costs <br />incurred to support all divisions of the department. Administration division costs for the fiscal <br />year 2017 totaled $391 ,649.19. Some of the costs included in this total are: the salaries for <br />administrative staff time; the purchase of office supplies , operating supplies , minor office <br />equipment; fees for professional services, telephone service, postage, travel, advertising, and <br />other such expenses that are necessary to support the multiple programs within the department. <br />Salary and benefit costs were excluded from the calculation that were charged to the <br />administration program code because these are costs associated with other employees not <br />included in the indirect cost rate calculation; this is mostly due to paid time off or general admin <br />costs for the two permit technicians. Costs were also excluded from the calculation based on the <br />assumption that only 16.26 percent of the total costs charged to the division for supplies, and <br />services and charges would be used by the positions supported by the indirect rate. This <br />percentage was found by dividing the total number of actual FTE for 2017 by the number of FTE <br />supported by the indirect rate. <br />Excludab le costs included in the Administrative division's totals included: <br />Salaries <br />Benefits <br />Supplies <br />Services and Charges <br />Total Excludable Costs <br />$19,796.66 <br />$7,159.48 <br />$3,199.66 <br />$45,092.16 <br />$75,247.96 <br />Unallowable costs included in the Administrative division's total include capital lease <br />expenditures and central services billings from the county . <br />Unallowable costs included in the Administrative division's totals included: <br />Capital Leases and Outlay <br />Central Services Billings <br />Total Unallowable Costs <br />$2 ,108.85 <br />$102,436.20 <br />$104,545.05 <br />A summary of the department's indirect costs are as follows: <br />Total Administrative Division Costs <br />Less: Total Excludable Costs <br />Less: Total Unallowable Costs <br />Total Indirect Costs <br />$391 ,649.19 <br />($75,247.96) <br />($104,545.05) <br />$211,856.18