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LT-2019-006-Chamber-Dachshunds German Fest
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02. February
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2019-02-19 10:00 AM - Commissioners' Agenda
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LT-2019-006-Chamber-Dachshunds German Fest
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Last modified
2/15/2019 12:16:48 PM
Creation date
2/15/2019 12:15:20 PM
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Meeting
Date
2/19/2019
Meeting title
Commissioners' Agenda
Location
Commissioners' Auditorium
Address
205 West 5th Room 109 - Ellensburg
Meeting type
Regular
Meeting document type
Supporting documentation
Supplemental fields
Alpha Order
s
Item
Request to Approve the 2019 Lodging Tax Grant Agreements for Special Events and Projects
Order
19
Placement
Consent Agenda
Row ID
51515
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How many paid overnight stays were and/or will be booked as a result of your <br />project/event? <br />Prior Year Projected* <br />0 22 <br />Paid Overnights' Data Support <br />Explain how the room nights data above from the prior year was collected and how the projection for the next year is <br />derived. (For example, if there was a survey conducted for the prior year, explain the methodology. For the projections, <br />Mat are they based upon and how is that basis justified?) <br />Prior Year Paid The projection for 2019 event room night stays was conservatively calculated by <br />Overnight's Stay using the data that was collected from previous Dachshunds on Parade events and <br />Response* adding 350 more attendees to the event for the German Fest. 350 additional <br />attendees are within a reasonable limit of additional attendees with adding this new <br />component. This number came from experience with other beer festival style <br />events such as the Roslyn Mountain Ale Festival which attracts 300-350 attendees <br />including brewery representatives to the event with a margin of 70 percent <br />attending from outside of Kittitas County. Of the 350 additional attendees we feel <br />comfortable with saying that 50 percent of those will attend from 50 miles or more <br />with 30 percent of that half staying in paid accommodations. This would increase <br />the overall attendees staying in paid accommodations from 90 to 143 attendees or <br />59 room night stays, an increase of 22 room night stays. <br />2500 character lint. <br />Prior Year Paid In addition to field above, you nay upload the evidence to support the prior years' roordnight information. <br />Overnight Stay Data You nuy upload up to three single pages (US Letter), of information. If you a single multi -page docurrent, only the first <br />three pages will be considered. The following formats, will be accepted: JPG, F0F or TIFF <br />Application Questions: Part 5 <br />81 Funding <br />Does your organization have, or have you applied for, grant funding from other sources? If not, why not? If yes, please <br />list the funding you have for the project, including any volunteer and in-kind sources in Question 91 Project Budget <br />Overview. <br />Funding sources and amounts which have not yet been secured will be listed separately, in the field(s) directly below. <br />Finally, what changes would occur if the project couldn't be funded? <br />Other Funding* Does your organization have, or have you applied for funding from other sources? <br />f Yes r No <br />Explanation * If not, why not? <br />We are in the preliminary stages of planning this event and without knowing if <br />Lodging Tax funding will be provided to help fund this new event, funding sources <br />such as sponsorships and other funding has not been secured or applied for. If <br />Lodging Tax funding is secured we plan on applying and securing sponsorships for <br />this event. Our goal for the event is to successfully solicit 3000 in sponsorships. <br />2500 character limit <br />Funding Shortfalls * Mat changes would occur if the project couldn't be funded? <br />If this event did not receive funding it would make it very difficult to put any sort of <br />planning in motion to make this event a success. With such a large upfront cost of <br />the event in the first year, it would be nearly impossible to hold this event in <br />conjunction with Dachshunds on Parade. If the event was not funded it would <br />create hardships and the event would not be held. <br />2500 character lirrit. <br />
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