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other duties as are assigned by the BOCC. 3. The Chair shall establish and appoint members to sub-committees. B. Vice-Chair: The Vice-Chair shall perform the duties of the Chair in case of the Chair's absence or disability or during any vacancy in the office of Chair. C . Executive Committee: 1. The Executive Committee shall consist of the Chair, Vice-Chair, and two (2) members-at- large elected at the annual meeting. A simple majority of Executive Committee members shall be required to take action at an Executive Committee meeting. 2 . The Executive Committee shall represent the Committee in matters of business, which arise during the period between meetings of the Committee. Such matters shall be reported and the action taken ratified by the Committee at the next meeting. The Executive Committee shall also perform such other duties as may be assigned by the Committee. 3 . The Executive Committee shall make recommendations to the Committee on: a . Changes in Committee bylaws and procedures . b. Committee meeting agenda with proposed motions. 4. . The Executive Committee shall report to the Committee on: a . Recommendations made to the BOCC. b. Minutes of Executive Committee meetings. 5. The Executive Committee shall conduct business through: a. Meetings called by the Committee Chair or majority of the committee. b. A telephone poll conducted by the Chair and authorized unanimously by Committee members. V. SUB-COMMITTEE -At the December annual meeting, the Chair shall appoint the following standing committees-which shall consist of at least three members each, with duties and functions as set forth: A. Biennial Plan Standing Committee: The Biennial Plan Standing Committee will assist the county Developmental Disability Coordinator in developing and presenting the Developmental Disabilities Biennial Plan to the Committee and the BOCC. VI COUNTY COORDINATOR RESPONSIBILITIES: A. The County Developmental Disabilities Coordinator or designee shall: 1. Attend all Committee meetings; 2. Provide reports to the Committee about the status of the county developmental disabilities program, sub-contractors, and the statewide program; 3. Take meeting minutes for the Committee; 4. Work with the Committee Chair to finalize the agenda for each meeting; 5. Send timely reminders and materials via email to Committee members for upcoming meetings; 6. Maintain all official records of the Committee; 7 . Ensure Committee bylaws are followed; 8. Ensure Committee meeting notifications , agendas, and minutes are posted on the Kittitas County website; 9 . Maintain and update the County website related to the Developmental Disabilities Advisory Committee; 10. Request formal and informal feedback from the Committee, as appropriate; 11. Recruit new members for vacancies on the Committee as needed . 1. per RCW 7 lA. 14.020 Page 3