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Catalyst Co working <br />Administrative Manager <br />Job Description <br />The Catalyst Co -working Administrative Manager will organize and coordinate administration duties and <br />office procedures. Their role is to create and maintain a pleasant work environment, ensuring high levels <br />of organizational effectiveness, communication and customer service. <br />Administrative Manager responsibilities include scheduling meetings and appointments, making office <br />supplies arrangements, greeting visitors and providing general administrative support to other <br />departments (by request, depending on availability). <br />Ultimately, the Administrative Manager should be able to ensure the smooth running of the office and help <br />to improve Catalyst Co -working procedures and day-to-day operation. <br />Responsibifffies <br />Serve as the point person for Administrative Manager duties Including: <br />• Maintenance <br />Supplies <br />a Equipment <br />o Bills <br />Errands <br />• Shopping <br />• Catalyst Advertising & Social Media <br />Schedule meetings and appointments <br />Organize the office layout and order stationery and equipment <br />Maintain the office condition and arrange necessary repairs <br />Partner with CEO to update and maintain office policies as necessary <br />Organize office operations and procedures <br />Coordinate IT repairs with vendors on all office equipment <br />Ensure that all Items are invoiced and paid on time <br />Manage contract and price negotiations with office vendors, service providers <br />Review and administer office leases <br />Organize tenant move in & move out <br />Manage office GRH budget, ensure accurate and timely reporting <br />Provide general support to visitors & tenants (tours, pricing, trouble shooting) <br />Liaise with facility management vendors, including cleaning, printer, phone and security services <br />Plan in-house or offsite activities, like parties, celebrations and conferences <br />Coordinate social media, blog and outreach marketing for Catalyst (local publications, Art walk <br />Downtown Association) & KC Chamber (by request). <br />