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arm is transferred to another LEA, all parts must accompany the small ann to the receiving LEA. E. Weapon Accountability. Law enforcement agencies that have multiple instances of a missing, lost, or stolen LESO Program small arm within a five (5) year window will be assessed by DLA Disposition Services to detennine if a systemic problem exists. · 1) First Instance of Loss/theft: Will result in a sixty ( 60) day minimum suspension. 2) Second Instance of Loss/theft: Will result in a one hundred and eighty (180) day minimum suspension. 3) Third Instance of Loss/theft: Will result in a two hundred and forty (240) day minimum suspension. DLA Disposition Services will submit a formal assessment presenting all the facts of the instances ofloss, relevant data, and evidence as to whether a systemic problem exists to DLA J34 for review and coordination. DLA Disposition Services will recommend potential disciplinary actions which could include recalling the agency's loaned small arms or tenninati.on from the Program. F. Aircraft and small arms will not be obtained by any authorized participant for the purpose of sale, lease, loan, personal use, rent, exchange, barter, transfer, or to secure a loan and will be returned to the LESO at the end of their useful life. IX. RECORDS MANAGEMENT A. The LESO, State Coordinator, and LEAs enrolled in the LESO Program must maintain all records in accordance with the DLA Records Schedule. Records for property acquired through the LESO Program have retention controls based on the DEMIL Codes. All documents concerning property record will be retained. 1) Property records for items with DEivllL Codes of "A" and "Q6" will be retained for two (2) calendar years from the date the property is removed from the LEA' s property book before being destroyed. 2) Property records for controlled property will be retained for five (5)calendar years from the date the property is removed from the LEA' s property book before being destroyed. 3) Environmental Property records will be retained for fifty (50) years, regardless of DEMIL Code (Chemicals, Batteries, Hazardous Material/Hazardous Waste). 4) LESO Program files will be segregated from all other records . 5) All property records will be filed, retained, and destroyed in accordance with DLA Records Schedule. These records include, but are not limited to, thefollowing: DD Form 1348-lA for approved requests for transfers, tum-ins, requisitions, and any other pertinent documentation and/or records associated with the LESO Program (i.e. approved Bureau of Alcohol, Tobacco, Firearms and Explosives (BATFE) Forms 10 and 5, Certificate of Aircraft Registration (AC Fann 8050-3), Aircraft Registration Application (AC 8050-1). 11 Version; July201B