E19-025 Kittitas County - E911 BSO SFY19 (2)

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E911 COUNTY BSO Contract Page 5 of 17 Kittitas COUNTY, E19-025 D. SECO Policies: The COUNTY agrees to abide by all of the following SECO Policies, as amended, available at SECO Policies Link and incorporated by reference: • SECO Equipment Support Policy (PDF) • SECO County Contract Policy (PDF) • SECO County Regionalization Contract Policy (PDF) • SECO Public Education Policy (PDF) • SECO Statewide and Network & Telecom Services Support Policy (PDF) • SECO Travel Policy (PDF) • SECO Salaries and Benefits Summary (PDF) E. Reimbursement Requests and Reporting Requirements: Not more often than monthly, the COUNTY shall submit invoice vouchers (Form A-19) to the DEPARTMENT requesting reimbursement for expenses. The COUNTY agrees to use forms and/or systems provided by the DEPARTMENT for necessary reports. In addition to any reports as may be required elsewhere in this contract, the COUNTY shall prepare and submit the following reports to the DEPARTMENT’s Key Personnel: Financial Reports #/Copies Completion Date Monthly Expense Reports 1 No later than 30 days following the end of the month Local Travel Policy/Procedures 1 30 days after signatures on this contract and then annually. Mid-Year Budget Review 1 January 31, of each year Time Audit Report 1 January 31, of each year Training Certification(s) 1 June 30, of each year Final Reimbursement Request 1 July 31, 2019 All contract work must not start prior to July 1, 2018 and must be delivered, installed/completed and accepted by June 30, 2019; although certain reports may be submitted by July 31, 2019 as described above. Final billing not received by July 31, 2019, may not be processed. F. Attendance Obligations: The COUNTY agrees to send the designated E911 personnel to the following events: • Advisory Committee Meetings: The COUNTY agrees to send the E911 Coordinator or designee to as many of the Advisory Committee meetings as possible each year, but no less than half of the scheduled Advisory Committee meetings per fiscal/contract year; and • Coordinator Forums: The COUNTY agrees to send the E911 Coordinator or designee and additional appropriate E911 representatives to the October-Fall Forum, the March-Spring Forum and to the June-Summer Training Forum/Conference of each year; and • Public Education Training: The COUNTY agrees to send the E911 Public Education Coordinator or appropriate E911 representative to attend the Public Education Forum and/or one Public Education training per fiscal/contract year in accordance with the Statement of Work (Attachment C). • Training Coordinator: The COUNTY agrees to send the E911 Training Coordinator, or appropriate E911 representative, to attend the Training Coordinator Forum and/or one training per fiscal/contract year in accordance with the Statement of Work (Attachment C). G. Reallocation of Funds: The COUNTY is allowed to reallocate funds within the basic service operating category as needed. Budget categories are as specified or defined on the budget sheet of the contract. Any changes to budget categories other than in compliance with this paragraph will not be reimbursed. H. Compliance with Law: The COUNTY will comply with all state and federal laws applicable to counties. I. Responsibility for Project/Statement of Work/Work Plan: While the DEPARTMENT undertakes to assist the COUNTY with the project/statement of work/work plan (project) by providing state excise tax