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department's annual budgeted expenditures, less indirect expenses. The amount can be rounded up for simplicity. b. The value of the OPEX reserve will be updated at least once every two years by the Fiscal Analyst to accommodate for inflation, costs increases, and staffing changes. c. The Fiscal Analyst will record the OPEX reserve value in the Fund Balance tracking spreadsheet. 2. Tuberculosis a. The Fiscal Analyst will transfer the surplus of tuberculosis revenues and tuberculosis county contribution after program expenditures are covered into the tuberculosis restricted account during the year end closing process. This is done by a journal entry in Quickbooks. b. The Fiscal Analyst will work with the county's Budget and Finance Manager to transfer the balance in Cayenta to ensure proper reconciliation between systems. c. The Fiscal Analyst will record the transfer amount in the Fund Balance tracking spreadsheet in order to track the balances on a yearly basis. 3. Capital Assets a. The Fiscal Analyst will track the purchase price, estimated useful life, and estimated replacement value per asset in the Capital Asset tracking spreadsheet. The spreadsheet should be updated when new capital assets are purchased or surplused. b. The Fiscal Analyst will determine how much needs to be transferred from the unassigned fund balance annually in order to ensure funds are available for when an asset needs to be replaced. The capital assets spreadsheet has the current calculation for annual transfer value. The Fiscal Analyst will need to update the formula if new assets are purchased or surplused. Every effort should be made to transfer the appropriate annual amount; however there may be times when the value of the unassigned fund balance may not be sufficient for the transfer. c. The Fiscal Analyst will track the transfers in the Fund Balance tracking spreadsheet. d. The Fiscal Analyst will work with the Budget and Finance Manager to transfer the balance in Cayenta . 4. Unassigned Fund Balance a. The value of the unassigned fund balance will be available to the Fiscal Analyst in the Fund Balance tracking spreadsheet. The value of the unassigned fund balance will need to be monitored on an annual basis. b. The department can elect or be directed by the Board of County Commissioners to use some of the unassigned fund balance if needed during the annual budget process or for unanticipated or unbudgeted expenditures, but caution should be used so the balance isn't utilized completely. Created November 2017