Washington State DOH Data Information Sharing Agreement

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DEFINITIONS: "Authorized User" shall mean a recipient's employees, agents, assigns, representatives, independent contractors, or other persons or entities authorized by the data recipient to access, use or disclose information through this agreement. "Authorized User Agreement" shall mean the confidentiality agreement a recipient requires each of its Authorized Users to sign prior to gaining access to Public Health Information. "Breach of confidentiality" means unauthorized access, use or disclosure of information received under this agreement. Disclosure may be oral or written, in any form or medium. "Breach of security" means an action (either intentional or unintentional) that bypasses security controls or violates security policies, practices, or procedures. "Confidential Information" means information that is protected from public disclosure by law. There are many state and federal laws that make different kinds of information confidential. In Washington State, the two most common are the Public Records Act RCW 42.56, and the Healthcare Information Act, RCW 70.02. "Data Storage" means electronic media with information recorded on it, such as CDs/DVDs, computers and similar devices. "Data Transmission" means the process of transferring information across a network from a sender (or source), to one or more destinations. "Disclosure" means to permit access to or release, transfer, or other communication of confidential information by any means including oral, written, or electronic means, to any party except the party identified or the party that provided or created the record "EncMdGn" means the use of algorithms to encode data making it impossible to read without a specific piece of information, which is commonly referred to as a "key". Depending on the type of information shared, encryption may be required during data transmissions, and/or data storage. Health Care Information means any information, whether oral or recorded in any form or medium, that identifies or can readily be associated with the identity of a patient and directly relates to the patient's health care...." RCW 70.02.010(7) Health Information Exchange (HIE) means the statewide hub that provides technical services to support the secure exchange of health information between HIE participants. Limited Dataset means a data file that includes potentially identifiable information. A limited dataset does not contain direct identifiers. Normal Business Hours: Normal State business hours are Monday through Friday from 8:00 a.m. to 5:00 p.m. except State Holidays. Page 2 of 16 rev 07/02/2013