E16-071 Amendment C - Laserfiche WebLink

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ix . If, upon termina tion or at the Gr ant Agreement End Date, there is a residual inventory of unused supplies exceeding $5,000 in total aggregate value which will not be needed for any other Federal award, or when original or replacement equipment is no longer needed for the original project or progra m or for other activities currently or previously supported by a Federal agency, the Subrecipient must comply with following procedures : A The Subrecipient may retain the supplies for use on other non- Federal related activities or sell them, but must compensate the Federal sponsoring agency for its share. B . The Subrecipient must dispose of equipment as follows: i. Items of equipment with a current per-unit fair market value of less than $5,000 may be retained, sold or otherwise disposed of by the Subrecipient with no further obligation to the awarding agency . ii. Items of equipment with a current per-unit fair market value of more than $5,000 may be retained or sold and the Subrecipient shall compensate the Federal- sponsoring agency for its share . x. Records for equipment shall be retained by the Subrecipient for a period of six years from the date of the disposition, replacement, or transfer. If any litigation, claim, or audit is started before the expiration of the six year period, the records shall be retained by the Subrecipient until all litigation, claims, or audit findings involving the records have been resolved . b. The Subrecipient shall comply with EMD 's Purchase Policy contained within the EMO Purchase Workbook version 2015 .1 located at htto.N m1 I .w" .90•1/ememencv-management d1v!sion/g rants;home1and- securit.v-grants, incorporated by reference and made part of this Agreement. No reimbursement will be provided unless the appropriate approval has been received. c. Allowable equipment and supply categories for 15HSGP are listed on the Authorized Equipment List (AEL) located on the FEMA website at htto .//www.fema.gov/o reoarednes -non-disaster-grants. The AEL consists of 21 categories which are divided into sub-categories. It is important the Subrecipient and any non-federal entity to which the Subrecipient makes a subaward regard the AEL as an authorized purchasing list identifying items allowed under the specific grant program, and includes items that may not be categorized as equipment according to the federal, state , local, and tribal definitions of equipment. Subrecipients are solely responsible for ensuring purchased items under this Agreement are authorized as allowed items by the AEL at time of purchase . If the item is not identified on the AEL as allowable under HSGP, Subrecipients must contact the Department Key Personnel for assistance in seeking FEMA approval prior to acquisition. Subrecipients are solely responsible for ensuring equipment eligibility in accordance with the AEL. d . Unless expressly provided otherwise , all equipment must meet all mandatory regulatory and/or DHS/FEMA adopted standards to be eligible for purchase using Federal award funds . DH S-FEMA-H SGP-SHS P-FFY15 Page 6 of 26 Kitti tas Cou nty Sheriffs Office, E16-071