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A system in which computerized records (electronic records) are collected, organized, and categorized to facilitate their preservation, retrieval, use, access, and disposition. Electronic Records Any information in a format that only a machine can process, including but not limited to video or audio cassette tape, punch card, email, voicemail messages, text messages, and word processing files. The electronic record includes its metadata. Essential Records Public records that local government agencies must have in order to maintain or resume business continuity following a disaster. While the retention requirements for essential records may range from very short-term to archival, these records are necessary for an agency to resume its core functions following a disaster. * See RCW 40.1 0.010 . Local Records Committee (LRC) The committee established by RCW 40.14.070 to review and approve disposition of local government records.* Metadata Information describing the contents and context of data files; often referred to as "data about data". This includes but is not limited to date of creation, access information, database schema, author/sender, and electronic routing information. Permanent Records See Archival (Appraisal Required) and Archival (Permanent Retention) above. Preservation The filing, storing, or any other method of systematically maintaining and keeping secure, a record in its entirety, including metadata. This term covers materials not only filed or otherwise systematically maintained but also those temporarily removed from existing filing systems. Primary Record Holder The employee who creates the record, or is first to receive the record created by a non- employee. Public Records R W 40.14.010 -Definition and classification of public records. " ... The term "public records" shall include any paper, correspondence, completed form, bound record book, photograph, film, sound recording, map drawing, machine-readable material, compact disc meeting current industry ISO specifications, or other document, regardless of physical form or characteristics, and including such copies thereof, that have been made by or received by any agency of the state of Washington in connection with the transaction of public business ... "* Records with Minimal Retention Value Records created or received by the agency which are typically of short-term, temporary informational use. * Records Retention Schedule A document approved by the LRC that specifies required retention periods for a record series and provides ongoing disposition authority for the records series after its approved retention period has been satisfied. In addition to the Local Government Common Records Retention Schedule (CORE), there are additional retention schedules specific to certain departments and offices. Records Series