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Records Management Policy <br />Kittitas County Records Management Policies <br />1. Purpose <br />Kittitas County officials and employees are responsible for retaining records that document the <br />official work of the county in accordance with retention schedules approved by the Washington <br />State Archives' Local Records Committee. The purpose ofthis policy is to establish standards <br />for appropriate retention and destruction of records within the departments of Kittitas County <br />and to educate employees how to: <br />• IdentifY public records and their retention schedule. <br />• Manage, preserve, dispose of, and/or transfer, in compliance with approved retention <br />schedules, those records, regardless offormat or media, which document the <br />organization, functions, programs, policies, decisions, procedures, and essential <br />transactions of the County; and destroy records with minimal or no retention value. <br />2. Definitions <br />As used in this policy, the following term shall have the meaning indicated : <br />Archival (Appraisal Required) <br />Public records which may possess enduring legal and/or historic value and must be <br />appraised by the Washington State Archives on an individual basis.* <br />Archival (Permanent Retention) <br />Public records which possess enduring legal and/or historic value and must not be <br />destroyed. Local g vernl11t;nt agencie IllU l cith r tran fer th . rec rcls [0 W shint!tol1 <br />tale ,rc h iYe or retain and preserve these records. ace rditH! to archiva l best ora lices <br />until uell lill1<: as Lhey al'\:: tran f'elTed to Washill!H n State Archives (W A).* <br />Born-digital <br />A record originally created as an electronic record. Born-digital records consist ofthe file <br />along with its metadata and any attachments. Paper records that have been digitized or <br />any other record converted into digital format are not born-digital. <br />Conversion <br />The activity of convertin!! the agencv's public records from one form (source records) to <br />aJlo1hcr (con el"Lcu records through (he procc c. f im aing (digi li\ffition or microfilm <br />orest;!'vuLion) or data migration (digital !' rnagllctictThe ao~i'li~y afeO llvertiRg fllibliu <br />~eel'4i-l:i:eRHme-ffiI:~m:ee+-eetlFEl5]-t-e-aflet ~er (eo~~l-feeefElsT-t'h~~IM+le