Statement of Work No.2 - Laserfiche WebLink

Home Browse Search

The ARCHIVES shall: Summa r y Statement Exhibit A Statement of Work 0505 No. 818K-1402-2 • The purpose of this project is to create a microfilm form of Commissioners Minutes. The Minutes will be microfilmed and indexed according to Digital Archives Standards. Project Management • Process the following with the following information : o Record Series : Commissioners Minutes, Ordinances and Resolutions o Agency: Kittitas County Commissioners o Department: Clerk of the Board o County: Kittitas o Date Range: 2009-2010 o Disposition: (DAN) -GS50-05A-13, GS50-05A-16 • Contact the first or secondary CUSTOMER contacts with any questions regarding the project. • Provide timelines, quantities, project complexity, and cost estimates based on our original project review. Estimates may be revised based on the condition of the records at the time they arrive in our production facility . ARCHIVES staff will review the project prior to beginning work and after completing 10% of the work. ARCHIVES will notify the customer of any cost adjustments required for document preparation, or scanning, which exceed the original estimate. Archive Writer • Perform digital image to microfilm conversion for previously scanned paper documents sized up to 11 " by 17". • Documents will appear on microfilm in indexed order if available, or in the order they were presented to Imaging Services if indexing is unavailable. • Create silver-halide microfilm rolls for each record series. • Submit microfilm and transmittal documents to the ARCHIVES Security Microfilm section for preservation in the film vault. Delivery • Large projects may be separated into individual job work orders which are sized based on completing each work order within 90 calendar days . • Handle documents to prevent damage. Archives will not be held liable for inadvertent damage caused by the scanning process . • Return documents in the original folder or binder in the box provided. Documents will not be reassembled. Oversize documents will be placed back in its original file location. • Re-box the documents into a new Archive box if the original box is deemed insufficient to properly preserve the records. CUSTOMER will be invoiced for all new boxes required for their project. • Return the documents to the following location within 30 calendar days of completing the imaging serv ices: Kittitas County Commissioners Index ing • Index fields according to the following format: Minutes Field Name Image File Name (for Minutes) Document Date Characters Abbreviation of County and YYYYMMDD YYYY-MM-DD • Provide a comma delimited text file containing the information above for all scanned documents . Page 3 of 4