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Furthermore, it is the responsibility of each person presenting information to the Security Committee to identify information as "sensitive" when they believe the information they offer is sensitive in nature. Meetings The Security Committee shall hold one regular meeting per month, preferably during working hours, and may schedule additional special meetings as determined necessary by the Committee or Board of County Commissioners. The Security Committee shall determine the date, hour and place of all meetings. Except by unanimous vote of the Committee, no meeting shall be prolonged over an hour and no other subject except security and its related issues shall be discussed at the meetings. Security Committee Responsibilities Through the delegation of authority by the Kittitas County Board of County Commissioners, the duties of the Security Committee shall include the following: A) Make necessary recommendations with regard to the security conditions and shall submit its recommendations in writing to the Board of County Commissioners, Management Team, or the appropriate Department Head/Elected Official. B) Investigate and keep records of all security incidents for the purpose of finding the true cause, and to make recommendations to prevent the reoccurrence of similar incidents; and review incidents to uncover trends and develop solutions. C) Be familiar with the general security standards and best practices. D) Be available to advise county offices and departments in issues unique and specific to said offices and departments. E) Appoint from its membership, members who will keep current Committee decisions and security material available to the employee base via various communication channels. F) Monitor and evaluate the overall security of Kittitas County equipment, facilities, and operations. G) It shall promote and publicize security best practices and policies . Voting/Quorum Any action that needs the vote of the Committee at a regular or special meeting shall require the presence of at least five (5) voting members and a simple majority of those present to pass. Each agency represented shall have one vote. Duties of the Chairperson & Vice Chairperson The Chairperson shall preside at all meetings. The Chairperson or the Vice Chairperson shall have the authority to call a special meeting. The Chairperson shall make reports and or recommendations to the Management Team and/or Board of County Commissioners. In absence of the Chairperson, the Vice Chairperson shall make said reports. It shall be at the discretion of the Chairperson to have other members, or outside sources, make recommendations and/or reports to the Management Team and/or Board of County Commissioners. Kittitas County Security Manual Section 1: Page 2