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c. Provide for the review of the documentation supporting claims paid and for <br />its approval of all checks or warrants issued in payment of claims at its next <br />regularly scheduled public meeting; and <br />d. Shall require that if, upon review, it disapproves some claims, the auditing <br />officer and the officer designated to sign the checks shall jOintly cause the <br />disapproved claims to be recognized as receivables of the District and to <br />pursue collection diligently until the amounts disapproved are collected or <br />until District Commissioners are satisfied and approves the claims. <br />11. The District is responsible for ensuring its expenditures are appropriate and comply <br />with all federal and state laws and regulations. <br />12. The District shall adopt and adhere to adequate processes, procedures, and controls <br />in place to prevent the misuse or loss of public funds from the revolving imprest <br />account, which must include, but is not limited to, the following: <br />a. All expenditures from the imprest account must be processed in accordance <br />with the Washington State Budgeting, Accounting, and Reporting System <br />(BARS), and federal and state law. <br />b. The original copy of all invoices and supporting documentation shall be on <br />file at the District office. <br />c. The auditing officer shall review invoices received, note the date received <br />and clearly indicate the account to which the expenditures are to be posted. <br />d. The auditing officer shall review all invoices to be presented for payment. <br />e. Checks shall be signed by the auditing officer and one board member. <br />f. The auditing officer shall provide the District Commissioners, on a monthly <br />basis, a copy of the imprest reconciliation of the revolving imprest account. <br />g. The District will furnish to Kittitas County Auditor/Kittitas County Treasurer a <br />copy ofthe imprest account bank statements on a monthly basis. <br />h. The revolving imprest account shall be replenished monthly in the amount <br />equal to the approved invoices paid. <br />i. No receipt may be deposited into the account other than approved <br />replenishments and increases to the authorized balance. <br />j. The account may never be used for personal cash advances, loans or <br />expenditures <br />k. Furnish the County Auditor with a copy of an executed District Resolution <br />evidencing the adoption of these policies, procedures, and controls. <br />13. This Interlocal Agreement shall not create a separate legal or administrative entity, <br />nor provide for the acquisition or disposal of property other than set forth herein. <br />14. The Kittitas County Auditor shall serve as administrator for administering the terms, <br />promises, and conditions of this Interlocal Agreement. <br />Interlocal Agreement <br />Page 3 of 5