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C. Recommend ways of implementing and influencing legislation governing county developmental <br />disabilities programs and services. <br />D . Review the Committee's bylaws every two years during the annual meeting in December. <br />E. Collaborate with the Kittitas County Developmental Disabilities Coordinator to provide <br />recommendations to the BOeC on applications for funding for developmental disabilities services. <br />F. Receive, review, and make recommendations to the BOCC on applications from prospective new <br />Committee members. <br />III . PROCEDURES: <br />A. A quorum shall consist of five people, regardless of current committee membership and will <br />determine whether the committee may conduct any regular or special meeting. If a quorum is <br />available, a voting requirement of those members in attendance will provide a simple majority to <br />transact business. <br />B. A full agenda of the business to be conducted shall be e-mailed to all Committee members prior to <br />any regular or special meetings with the understanding that items may be added or deleted only by <br />simple majority vote of the Committee members in attendance at the time of the meeting. <br />C. Meetings shall take place at least every other month unless cancelled by the Chair, on a date and <br />time to be established by the Committee members. <br />D. Special meetings may be called at the request ofthe Chair, the BOCC, the county Developmental <br />Disabilities Coordinator, or at the written request of four or more members of the Committee. <br />Notice of all special meetings, along with an agenda, shall be mailed to all members at least one <br />week in advance of the meeting date. <br />E. The annual meeting shall take place in December. <br />F. Three (3) unexcused absences from meetings per calendar year by any member may cause the <br />Committee to recommend to the BOCC that the member be dropped from the DDAC. <br />G. Prospective members of the DDAC shall submit the county application for appointment to the <br />Committee. County staff shall bring applications forth to the DDAC for review and <br />recommendation for appointment by the BOCC. <br />H. The BOCC shall be notified of members who resign. The BOCC shall fill such vacancies as soon as <br />the DDAC recommends a suitable replacement. The term of the appointment will be for the <br />duration of the vacancy. <br />1. No Committee member shall have a contract with Kittitas County to provide developmental <br />disabilities services, nor shall any Committee member be an officer, member, or employee of an <br />agency contracting with Kittitas County to provide such services. Subcontractors who receive <br />funds from agencies under contract with Kittitas County shall not be similarly barred from <br />membership, unless the funds originate from the county. <br />J. All members shall fully disclose to the DDAC at an open public meeting all matters of financial <br />interest and other matters relating to appearance of fairness and conflict of interest concerns. The <br />Chair, after review by the Committee, shall decide all related issues, including the necessity or <br />desirability to excuse any member from discussions and/or voting on particular issues. <br />IV. OFFICERS --Officers shall be elected at the annual meeting for a term of one (1) year from January <br />through December, or until their successors are elected, and shall include the following, with duties and <br />functions as set forth: <br />A. Chair: <br />1. The Chair shall be appointed by the BOCC as the Commissioner assigned to oversee the <br />Committee. <br />2. The Chair shall preside at meetings of the Committee, serve as Chair of the Executive <br />Committee, serve as a member ex-officio of all standing committees, and perform such <br />1. per RCW 7 lA. 14.020 Page 2