2016-11-15 Resolution 148 - Laserfiche WebLink

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The SUBRECIPIENT shall submit a quarterly progress report describing current activities as outlined in the Project Development Schedule (Attachment 4). The SUBRECIPIENT shall submit a Final Report with final reimbursement no later than 45 days after Agreement End Date. The SUBRECIPIENT shall also comply with the Federal Funding Accountability and Transparency Act (FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended by section 6202(a) of Public Law 110-252 (see 31 U.S.C . 6101 note) and complete and return to the Department the FFATA Form located at http://mil.wa .govJemergency~management-division/grants/regu l redgrantforms and return to the Department; wh ich is incorporated by reference and made a part of this Agreement. TIME EXTENSIONS' A time extension request for Agreement completion must be submitted by the SUBRECIPIENT to the DEPARTMENT no later than 60 days before the end of the Period of Performance. A time extension request must be in writing and identify the project, the reason the project' has not been completed within the approved Period of Performance, a current status of the complet ion of the work, a detailed timeline for completion of the remaining elements, and an anticipated completion date for the comp letion of the-remaining work . Failure to timely submit a complete time extension request may result in denial of the time extension and loss of funding for the project. SUBRECIPIENT MONITORING: The Department will monitor the activities of the SUBRECIPIENT from award to closeout. The goal 'of the Department's monitoring activities will be to ensure that agencies rec::eiving federal pass-through fUnds are in compliance with this Agreement, federal and state audit requirements, federal ·gran~ guidance, and applicable federal and state financial regulations, as well as 2 CFR Part 200 Subpart F. To document compliance with 2 CFR Part 200 Subpart F requirements, the SUBRECIPIENT shall complete and return to the Department 2 CFR Part 200 Subpart F Audit Certification Form " located at http://mil.wa .gov/emergencv-management-division/grantslreguiredgrantforms with the signed Agreement and .each fiscal year thereafter until the Agreement is closed, which is Incorporated by reference and made a part of this Agreement. Monitoring activities may include, but are not limited to: review of financial and performance reports; monitoring and documenting the completion of Agreement deliverables; documentation of phone calls, meetings, e-mails, and correspondence; review of reimbursement requests and supporting documentation to ensure allowability and conSistency with Agreement work plan, budget, and federal requirements; observation and documentation of Agreement related activities, such as exercises, training, funded events, and equipment demonstrations; on-site visits to review equipment records and inventories, to verify source documentation for reimbursement requests and performance reports, and to verify completion of deliverables. The SUBRECIPIENT is required to meet or exceed the monitoring activities, as outlined above and in 2 CFR Part 200, for any non-federal entity to which the SUBRECIPIENT makes a subaward as a pass-through entity under this Agreement. Compliancy will be monitored throughout the performance period to assess risk. Concerns will be addressed through a Corrective Action Plan. CLOSE-OUT To initiate close-out, the SUBRECIPIENT is required to certify in writing the date completed and total amount expended on the project on FINAL PROJECT REPORT form to the DEPARTMENT. After receipt of the FINAL PROJECT REPORT form, the DEPARTMENT will conduct a site inspection and review supporting documentation for compliance with the requirements of the Agreement. Prior to project c lose-out , the SUBRECIPIENT shall provide the DEPARTMENT with acceptable documentation slJPporting compliance with the AgreE;!ment. General documentation supporting compliance wfth the Agreement typically includes , but is not limited to, th e following: 15PDM Page 50f43 Kittitas County Dept. Of Public Works. E17-062