Collective Bargaining Agreement Union 760

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undergo the physical or mental examination by a physician or institution specified by the Employer. ARUClE 31· PERSONNEL FILES 31.1 Employees shall have the right to review material in their personnel files maintained in the Sheriff's Office during regular business hours. These files contain records related to employment and performance with the Sheriff's Office, and may include copies of documents related to pay and benefits. The employee may have a representative of the Union accompany the employee if so desired. Upon request, copies of documents in the personnel file shall be provided to the employee in person. 31.2 The personnel file maintained by the Sheriff's Office shall contain evaluation reports that have been completed by Management personnel. 31.3 Materials judged by the employee to be negative and/or derogatory may be answered by the employee in writing. Such written response shall be attached to the material in question and become a part of the personnel file. Said written response shall not change, alter, affect or modify the validity of materials placed in an employee's personnel file by administrative personnel. 31.4 Personnel files are the property of the Employer. The Employer agrees that the contents of the personnel files, including personal photographs, shall be confidential and shall restrict the use of information in the files to internal use by the Sheriff's Office, or such other agency vested with statutory authority to view or investigate said materials. 31.5 After three (3) years, an employee may request derogatory material other than periodic evaluations be expunged from the employee's file. The Sheriff shall determine whether or not expunging of materials is appropriate. In no event shall derogatory material stay in the personnel file longer than five (5) years from the date of the occurrence. 31.6 When an employee reviews their personnel file maintained by the Sheriff's Office, the employee shall sign and date the review and said signature shall signify acknowledgment of having read materials in the personnel file. 31.7 Additional employee files are maintained in HR and Payroll, which are primarily related to compensation, benefits, and leave. Employees shall have the right to review material in these files during regular business hours by scheduling time with the appropriate office. Removal of items from these folders may be requested by the employee but the final determination will be at the discretion of the applicable custodian. ARTICLE 32 • NEGOTIATIONS AND TERM OF AGREEMENT 32.1 This Agreement shall be in full force and effect from January 1, 2016 except as otherwise provided, and shall remain in full force and effect through December 31, 2018. Kittitas County Corrections Contract -01/01/16 -12/31/18 Page 30