2016-08-02-State Plan of Operation

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B. LESO may grant extensions to the reporting requirements listed above on a case-by-case basis. IX. AIRCRAFT AND SLVlALL ARMS . A . All aircraft are considered controlled property, regardless of DE MIL Code. Ain .. .nft may not be sold and musl' be returned to the LESO at the end of their useful life. This State Plan of Operation ensures that all LEAs and all subsequent users are aware of and agree to provide all reqllired controls and documentation in accordance with applicable laws and regulations for these items. B. LEAs no longer requiring small anns issued through the LESO Program must request authorization to transfer or tum-in small anns. Trnnsfers and turn-ins must be forwarded and endorsed by the State Coordinator's office first, and then approved by the LESO. Small Arms wi 11 not p\1ysicall y transfer until the approval process is complete. C. Small Arms that are issued must have a documented chain of custody, with the chain of custody including a signature of the receiving officer indicating that he / she has received the appropriate small annes) with the correct, specitic serial number(s). Small Anns that are issued to an officer will be issued utilizing an Equipment Custody Receipt (ECR); this Custody Receipt obtains the signature of the officer responsible for the small arm. x. RECORDS MANAGEMENT The LESO, State Coordinator, and LEAs enrolled in the LESO Program must maintain all records in accordance with the DLA Records Schedule. Records for property acquired through the LESO Program have retention controls based on the prOpet1y's DEMIL Code. All documents concerning a property record must be retained. 1) Property records tor items with DEMIL Code of "A" must be retained for two (2) calendar years from ship date, and then may be destroyed. -, 2) Propelty records for controlled property must be retained for five (5) calendar years or for the life span of the property, whichever is longer. 3) Environmental Propeliy records must be retained for fi'/ly (50) years, regardless of OEMILCodc (Chemicals, Batteries, Hazardous Material/Hazardous Waste). 4) LESO Program files mllst be se!,'fegated from al1 other records. 5) All property records mllst be filed,.retained, and destroyed in accordance with OLA Records Schedule. These records include, but are not limited to, the following: DO Form 1348-1A, requests for transfer, turn-in, or disposal , approved Bureau of Alcohol, Tobacco, Firearms and Explosives (BATFE) Forms 10 and 5, Certificate of Aircraft Registration (AC Form 8050-3), Aircraft Registration Application CAC 8050-1) and any other pertinent documentation and/or records associated with the LESO Program. 9 Version May, 20{6