2016-07-19-contract-E911 - Laserfiche WebLink

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D. Enhanced 911 Policies: The COUNTY agrees to abide by all of the following E911 Policies, as amended, available at FY 17 E911 Policies One D~ive Link and incorporated by reference: • E911 Advisory Committee Meeting Attendance Policy (PDF) • E911 Capital Equipment Support Policy (PDF) • E911 Coordinator Forum Attendance Policy (PDF) • E911 County Contract Policy (PDF) • E911 County Coordinator Professional Development Contract Policy (PDF) • E911 County Regionalization Contract Policy (PDF) • E911 County-WSP Equipment Contract Policy (PDF) • E911 Public Education Policy (PDF) .• E911 Statewide Services Support Policy (PDF) • E911 Training Policy (PDF) • E911 Salaries and Benefits Summary (PDF) E. Reimbursement Requests and Reporting Requirements: Not more often than monthly, the COUNTY shall submit invoice vouchers (Form A-19) to the DEPARTMENT requesting reimbursement for expenses. The COUNTY agrees to use forms and/or systems provided by the DEPARTMENT for necessary reports. In addition to any reports as may be required elsewhere in this contract, the COUNTY shall prepare and submit the following reports to the DEPARTMENT's Key Personnel: Fina ncia l Reports Monthly Expense Reports Local Travel Policy/Procedures #/Copies 1 1 Completion Date No later than 30 days following the end of the month 30 days after signatures on this contract and then annually. Mid-Year Budget Review 1 January 31, of each year Time Audit Report 1 January 31, of each year Training Certification 1 January 31, of each year Final Reimbursement Request 1 July 31,2017 All contract work must not start prior to July 1, 2016 and must be delivered , installed/completed and accepted by June 30, 2017; although certain reports may be submitted by July 31, 2017 as described above. Final billing not received by July 31,2017, may not be processed. F. Attendance Obligations: The COUNTY agrees to send the designated County E911 personnel to the following events : • A dvis ory Co mmittee Meetings : The COUNTY agrees to send the E911 Coordinator to as many of the Advisory Committee meetings as possible each year, but no less than half of the six (6) scheduled Advisory Committee meetings per fiscal year in accordance with the E911 Advisory Committee Attendance Policy; and • C o ord in ator For um s: The COUNTY agrees to send the E911 Coordinator and an additional appropriate E911 representative to the October Fall Forum, the March Spring Forum and to the June Summer Training Forum/Conference of each year, in accordance with the E911 Coordinator Forum Attendance Policy . • Public Education Subcommittee Me eti ngs: The COUNTY agrees to send the E911 Public Education Coordinator or appropriate E911 representative to as many of the Public Education Subcommittee meetings as possible each year, but no less than half of the scheduled meetings per fiscal year in accordance with the Statement of Work (Attachment C). • T ra in ing Subcommittee Meetings: The COUNTY agrees to send the E911 Training Coordinator or appropriate E911 representative to as many of the Training Subcommittee meetings as possible each year , but no less than half of the scheduled meetings per fiscal year in accordance with the Statement of Work (Attachment C). E911 County OPS Contract Page 5 of 18 Kittitas County, E17-021