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Special Tenns and Conditions d. It is an expectation that all Clients access DVR funding as a resource. Client services shall not be reimbursed under this Program Agreement when the same services are paid for under the Rehabilitation Act of 1973 by DVR, Public law 94-142 or any other source of public or private funding. e. ~eimbursement of Client Services: A claim for each individual is made on the CMIS system by Indicating the number of service units delivered to each individual listed and the fee per unit. Units are defined as: (1) An "Hour" is at least fifty (50) minutes of direct service. Partial hour to the quarter may be recorded. (2) A "Day" is at least four (4) hours of direct service and will only be used in connection with Adult Day Care (ADC) reimbursement. (3) A "Month" represents a minimum of one service visit which is at least fifty (50) minutes of direct s'ervice for Child Development Services (CDS) reimbursement. f. Program Administration: The County will provide program administration and may bill for administrative costs as identified in Exhibit B . Administrative costs will not exceed 7% of th~ total combined allocation for Consumer Support and Other Consumer Support services unless millage has been declared or the Assistant Secretary of DDA approves a request for an exception under Chapter 388-850 WAC. Monthly claims for administrative costs will be 1/12 of the maximum Administration amount identified in Exhibit B. g. The Employment Phases & Billable Activities document defines the individual Client services that DDA reimburses. That docul1)ent is located on the DSHS DDA County Best Practices Web site at http://www.dshs.wa.gov/ddd/counties.shtm. h. The Community Access Billable Activities document defines the individual Client services DDA reimburses. That document is located on the DSHS DDA County Best Practices Web site at http://www.dshs.wa.gov/ddd/counties.shtm. i. Timeliness of and Modification to Billings: All initial invoices with documentation must be received by the DOA Region within sixty (60) calendar days following the last day of the month in which the service is provided. Corrected invoices and documentation including re-posted billing information will be accepted throughout the fiscal year as long as they are received within sixty (60) calendar days of the associated fiscal year unless an extension is approved by the DDA Regional Administrator or designee. Payment will not be made on any invoice submitted past sixty (60) calendar days after the Program Agreement fiscal year. j . Recovery of Fees: If the County bills and is paid fees for services that OSHS later finds were (a) not delivered or (b) not delivered in accordance w ith Program Agreement standards , DSHS shall recover the fees for those services and the County shall fully cooperate during the recovery. 10. Intermediate Care Facilities for Intellectual Disabilities (ICFIID) Agreement. If applicable per 42 CFR 483.410, the County shall assure that all county-operated or subcontracted programs serving pe~sons living in ICFIID facilities develop a plan and coordinate their services with the facility on behalf of the ICFIID resident. DDA will supply to the County a list of ICFIID residents who attend a day program. DSHS Central Contract Services 1769CS County Agreement 7·14·2015 Page 16